Full Job Description
As the Operational Solutions Manager, you will be responsible for oversight of shared services within the program and evaluating existing processes and developing improvement plans for all assigned areas. In this position you will leverage relationships with key internal team members such as functional leads, associate directors and the quality team to develop and execute the vision to achieve best in class patient and provider experience.
Activities of the Operational Support Manager include: leading a team to create visibility into key processes; developing improvement plans for assigned areas; supporting the implementation of improvement initiatives; continuously measuring and monitoring processes, risks and controls; participating in organizational activities to meet or exceed client objectives.
Key Responsibilities:
Act as a liaison between business stakeholders and technical teams, ensuring clear
communication and understanding of project objectives.
Gather and document business requirements from stakeholders to understand their
needs and objectives.
Create detailed documentation of requirements, workflows, and outcomes to support
project development and implementation.
Propose and implement solutions that align with business goals, enhancing operational
efficiency and effectiveness.
Lead the vision for the Operations Excellence team and drive assigned performance
responsibilities of team through supervisors
Monitor and report on program statistics and metrics identifying process inefficiencies and
influence internal partners through fact-based recommendations to management on
process improvements
Coordinate with business, technical, program operations, and leadership teams to develop
program operational SOPs and improve documentation
Classify risks and opportunities associated with redesign/improvement decisions; while
ensuring alignment with Program vision
Collaborating with franchise area leadership and process owners to review and discuss
process issues; identify primary risks, risk appetite and controls used to proactively
manage risk
Protect and promote the Program brand by ensuring adherence to program policies and
compliance, brand, and verbal standards
Develop and maintain strong working relationships and strategic partnerships with key
program internal and external stakeholders to maximize program effectiveness and
influence
Chair and lead the Field Advisory Board and brief the Strategy and Steering Committee on
key insights derived from the Board meetings
Determine call center operational strategies by conducting needs assessments,
performance reviews, capacity planning, and cost/benefit analyses
Identify and evaluate state-of-the-art technologies; define user requirements; establish
productivity, quality, and customer-service standards;
Escalate issues that put the program's course in jeopardy of not delivering to contracted
standards
Travel on a limited basis to and attend related meetings/conferences as required
Accomplishes human resource objectives by recruiting, selecting, orienting, training,
assigning, coaching, counseling, and disciplining employees
Administer scheduling systems; communicate job expectations; planning, monitoring,
appraising, and reviewing job contributions; planning and reviewing compensation actions;
enforcing policies and procedures
On time adherence to training deadlines for all corporate policies and procedures
governing access to confidential data
Ensure all SOPS are followed with consistency
Conducts miscellaneous tasks or projects as assigned.
Maintains professional and technical knowledge by tracking emerging trends in areas of
oversight
Qualifications:
Bachelor's degree (or equivalent)
3-4 years of Program Management experience is preferred
Extensive knowledge in Microsoft Office Suite, and other business assistance
software platforms
Highly organized and detail-oriented
Effective time management
Budget management skills
Ability to resolve conflicting situations, strong in deductive reasoning and problem
solving, analytical mindset
Exceptional communication skills, including verbal and written, ability to interact
with internal and external stakeholders
Flexibility
Ability to work independently and as part of a team
Ability to adapt and learn computer systems
PMP valued but not required
While this position is remote, the desired candidate will need to be able to travel to
our HQ in either Jeffersonville, IN or Morrisville, NC as needed for client meetings
per client request.
Physical Demands & Work Environment
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit for long periods of time, use hands to type, handle or feel; and
reach with hands and arms. Prefer candidates who can type at least 35 words per minute with 97%
accuracy.
Although very minimal, flexibility to travel as needed is preferred.
This job operates in a professional office environment. This role routinely uses standard office
equipment such as computers, phones, photocopiers, etc.