Bachelor's degree in Accounting, Finance, or a related field.
Minimum of 3 years in operations, project management, or material management.
Experience in coordinating project material workflows.
Strong analytical and problem-solving skills.
Effective communication and coordination with cross-functional teams.
Proficiency in Microsoft Excel and PowerPoint; familiarity with project management tools.
Ability to manage multiple priorities in a fast-paced environment.
Responsibilities
Lead the Operations Section to support timely project execution.
Monitor project progress and resolve operational issues with relevant teams.
Develop and maintain material plans aligned with project schedules.
Coordinate with teams to confirm material requirements and delivery timelines.
Track material requests and escalate delays affecting project milestones.
Verify deliveries against approved orders and resolve discrepancies.
Prepare material status updates covering inventory and project risks.
Benefits
100% Paid Benefits for the Employee, including Medical, Dental, Vision, and Life Insurance
Paid Time Off (PTO)
401(k) Plan
Full Job Description
Job Overview
The Operations Manager oversees project coordination, financial monitoring, cost analysis, material management, workflow improvement, and team development. This role works closely with the Executive Vice President and teams across engineering, finance, procurement, and other functions to keep projects on track, address operational issues, and support informed business decisions.
The ideal candidate is analytical, organized, and experienced in managing project and material workflows in a fast-paced environment. Key Responsibilities Operations Leadership and Project Coordination
Lead the Operations Section, coordinating team priorities and work to support timely project execution and company goals.
Monitor project progress, identify operational issues, and coordinate with relevant teams to resolve them.
Material Management
Develop and maintain material plans for active projects, aligning quantities, specifications, required dates, and budgets with project schedules.
Coordinate with engineering, procurement, and project teams to confirm material requirements, approved specifications, and delivery timelines.
Track material requests, purchase orders, supplier commitments, lead times, shipments, and receipts; escalate delays or shortages that could affect project milestones.
Coordinate verification of deliveries against approved orders, quantities, and specifications; work with procurement and project teams to resolve shortages, damage, or discrepancies.
Maintain visibility into on-hand, in-transit, project-allocated, and issued materials, and reconcile inventory records with purchasing, receiving, and usage documentation.
Monitor material use and costs against project estimates and budgets; investigate variances and help reduce waste, excess purchases, damage, and loss.
Identify surplus, obsolete, slow-moving, or unused materials and coordinate reallocation, returns, or disposal in accordance with company policies and contract requirements.
Prepare material status updates covering inventory, committed costs, delivery progress, shortages, and other project risks.
Financial Oversight and Reporting
Review, approve, and monitor project payment schedules, cash flow plans, and financial progress.
Analyze project costs, material costs, and pricing assumptions to support quotations and competitive, profitable business decisions.
Prepare monthly operational and financial reports for the Executive Vice President and executive leadership. Reports should cover project progress, payment schedules, cash flow, material availability and costs, delivery status, inventory, cost variances, key risks, and recommended follow-up actions.
Escalate significant material shortages, supplier delays, budget variances, or other issues that could affect project schedules or financial performance.
Process Improvement, Compliance, and Team Support
Identify workflow gaps and coordinate improvements with engineering, finance, procurement, and other teams.
Ensure operational and material management activities align with internal policies, contract requirements, and client expectations.
Provide guidance, training, and performance feedback to strengthen team capabilities.
Support the Executive Vice President and senior management with analyses, presentations, and cross-functional initiatives.
Required Qualifications
Bachelor's degree in Accounting, Finance, or a related field.
Minimum of 3 years of experience in operations, project management, material management, construction, semiconductor, or a related industry.
Experience coordinating project material workflows, such as material planning, purchase order follow-up, inventory tracking, delivery status, or reconciliation.
Strong analytical, financial, and problem-solving skills.
Effective communication and coordination skills, including experience working with cross-functional teams.
Proficiency in Microsoft Excel and PowerPoint; familiarity with project management or inventory tracking tools.
Ability to manage multiple priorities, meet deadlines, and adapt to a fast-paced environment.
Preferred Qualifications
Supervisory or team leadership experience.
Experience in construction, semiconductor, manufacturing, or engineering environments.
Bilingual proficiency in English and Mandarin.
Skills and Competencies
Project material planning, delivery tracking, and inventory control.
Inventory accuracy, reconciliation, and material cost monitoring.
Project coordination and operational follow-through.
Workflow review and practical problem-solving.
Clear communication with employees, clients, and senior leadership.
Work Environment
This is an on-site position based in Phoenix, Arizona. The role works closely with multiple departments and executive leadership and requires managing time-sensitive priorities. Benefits
100% Paid Benefits for the Employee, including Medical, Dental, Vision, and Life Insurance
