- Location: Cupertino, California
- Type: Contract
- Job #106385
Job Title: Operations Coordinator
Location: Cupertino, California
Job Type:
Full-time, 1-year, On-Going Contract, W2
Schedule: Monday - Friday, Onsite
Pay Range: $47.00 per hour
Visa sponsorship is not available now or in the near future. Job Description: Key Responsibilities - Ensure seamless day-to-day operations across multiple office locations by coordinating with Facilities, Security, IT, Workplace Services, business teams, and external vendors.
- Manage equipment requests, order submissions, shipment tracking, loaner device distribution, and asset accountability processes.
- Maintain office inventory, including supplies, snacks, beverages, and workplace essentials.
- Coordinate conference room readiness, room maintenance, and AV support requests.
- Submit and manage facilities service tickets and monitor office spaces to ensure operational standards are maintained.
- Conduct routine office walkthroughs and collaborate with building management on workplace improvements.
- Maintain seating charts and support office move activities, relocations, and workspace planning initiatives.
- Assist with event logistics, catering coordination, visitor management, and additional operational projects as needed.
- Partner with cross-functional stakeholders to resolve issues quickly and ensure a positive workplace experience.
- Support multiple concurrent projects while adapting to changing business priorities.
Requirements - 7-10 years of experience as an Operations Coordinator or in a similar administrative, workplace, facilities, or operations-focused role.
- Experience managing vendor relationships and working with cross-functional stakeholders.
- Experience overseeing equipment tracking, inventory control, order management, shipment coordination, or asset accountability processes.
- Experience supporting facilities operations, workplace services, office relocations, or space planning initiatives.
- Proven ability to independently manage multiple priorities in a fast-paced environment.
- Experience coordinating operational projects with minimal supervision.
Preferred Qualifications - Experience using asset management platforms such as Oomnitza or similar inventory tracking systems.
- Experience supporting large corporate office environments.
- Background supporting workplace experience, employee services, or corporate operations teams.
- Experience assisting with event coordination, catering logistics, or executive support initiatives.
- Familiarity with office move planning and occupancy management programs.
Skills - Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Exceptional attention to detail and accuracy.
- Sound judgment, professionalism, and discretion when handling sensitive matters.
- Strong problem-solving and critical-thinking capabilities.
- Ability to prioritize competing demands and adapt to changing business needs.
- Ability to work autonomously while maintaining a high degree of accountability.
- Proficiency with productivity tools including Calendar, Pages, Numbers, and Keynote.
- Experience utilizing collaboration tools such as Slack.
- Ability to develop and maintain tracking systems for operational activities and inventory.
Education - High school diploma or equivalent required.
- Associate's degree or Bachelor's degree in Business Administration, Operations Management, Hospitality, Communications, or a related field preferred.
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