2+ years of office management or comparable administrative experience.
Experience coordinating vendors and managing office supplies.
Strong organizational and customer service skills.
Proficient in Microsoft Office and administrative systems.
Ability to work onsite in Odessa and collaborate with remote teams.
Responsibilities
Oversee daily office administration and maintain a welcoming workplace.
Manage office supplies and routine purchasing within budget.
Coordinate with vendors and service providers for office needs.
Ensure meeting-room readiness and oversee local office communications.
Track office-related requests and provide updates on operational issues.
Support local event planning and general administrative projects.
Benefits
Health Coverage - Medical, Dental & Vision
FSA Health and Dependent Care available
401(k) Plan
Unlimited Paid Time Off (PTO) and paid holidays
Cell Phone Allowance
Collaborative, growth-driven culture
Full Job Description
Office Manager Location: Onsite - Odessa, Texas Reporting to: People Operations Manager
Overview The Office Manager is responsible for the daily administration, organization, and overall workplace experience of STN's Odessa, Texas office. Serving as the primary onsite resource for office operations, this role coordinates facilities requests, vendors, supplies, visitors, workplace logistics, and local administrative needs in partnership with site leadership and corporate support teams. As a secondary responsibility, the Office Manager provides local administrative support to the centralized People Operations team, including onboarding logistics, employee communications, and recruiting coordination. Sensitive employment matters, policy decisions, compensation, and formal HR actions remain with designated People Operations leadership. Key Responsibilities Office Operations & Workplace Management
Own day-to-day office administration and maintain a professional, organized, safe, and welcoming Odessa workplace.
Manage office supplies, kitchen and common-area needs, equipment requests, inventory, and routine purchasing within approved budgets and procedures.
Coordinate office vendors, service providers, deliveries, maintenance requests, and facilities-related follow-up with appropriate site and corporate teams.
Oversee visitor reception, meeting-room readiness, onsite meetings, employee events, and local office communications.
Coordinate seating assignments, workstation readiness, office moves, and badge/access requests with IT, security, and site leadership.
Maintain office procedures, vendor contacts, service schedules, and administrative records; identify opportunities to improve efficiency and employee experience.
Promptly escalate building, safety, and security issues to the responsible teams; do not assume responsibility for technical data center operations.
Site Administration & Cross-Functional Coordination
Serve as the primary onsite administrative contact for Odessa employees, visitors, vendors, and corporate partners.
Partner with site leadership, IT, Facilities, Security, Accounting, and People Operations to resolve routine office and workplace needs.
Track office-related requests, coordinate follow-through, and provide updates on outstanding operational issues and resource needs.
Support local event planning, meeting logistics, shipping and receiving coordination, and other general administrative projects as assigned.
People Operations Support
Coordinate onsite new-hire arrival logistics, orientation scheduling, workspace preparation, and required administrative steps in partnership with People Operations and IT.
Assist the centralized People Operations team with routine employee communications, training reminders, benefit enrollment notices, and document collection as directed.
Help employees navigate routine HR processes and direct questions about leave, pay, benefits, employee relations, or policy interpretation to the appropriate People Operations contact.
Provide local interview scheduling, candidate visit arrangements, and recruiting logistics support as requested; offers, compensation, and start dates remain subject to centralized People Operations approval.
Support approved offboarding logistics, including coordination of equipment return, access removal requests, and onsite administrative checklists.
Handle employee records and sensitive information confidentially; promptly escalate complaints, investigations, corrective action matters, and other complex HR issues to People Operations leadership.
Experience & Qualifications Required
2+ years of office management, office administration, workplace coordination, or comparable administrative experience.
