3 to 5 years of office management experience in a law firm
Experience managing staff and monitoring workflow
Strong organizational, communication, and problem-solving skills
Ability to manage multiple priorities effectively
Professional judgment and discretion with confidential information
Comfortable interacting with attorneys, staff, clients, and outside professionals
Familiarity with law firm systems like Clio or MyCase is a plus
Bachelor's degree preferred, but strong relevant experience is acceptable
Responsibilities
Oversee daily office operations and improve workflows
Manage and support staff, ensuring accountability
Lead onboarding for new hires and facilitate training
Maintain office procedures and internal HR documentation
Support firm technology usage, particularly Clio
Coordinate office logistics, supplies, and facilities
Collaborate with bookkeeper and CPA for financial tracking
Enhance client experience through effective intake and follow-up
Benefits
100% employee healthcare coverage
401(k) with automatic 3% employer contribution after one year
Paid time off
Paid national holidays
Full Job Description
Office Manager - Legal
Ruggiero Law Offices, LLC Paoli, PA Full-Time, In-Office
Keep a respected estate and elder law firm running smoothly, in a role where your organization and follow-through are felt every day. About the Role
We are looking for an Office Manager to keep the day-to-day business side of the firm running smoothly. Working closely with the Managing Partner, you will help the team stay organized, accountable, and focused so the attorneys can concentrate on their clients. This is a hands-on role for someone who enjoys bringing structure to a busy office and takes pride in being the person others rely on to keep things moving. Responsibilities
Oversee daily office operations, workflows, and internal systems, and look for practical ways to improve them
Manage and support staff: assign and track work, follow up on deadlines, and keep the team aligned and accountable
Lead onboarding for new hires, including first-day setup, training schedules, system access, and policy review
Maintain office procedures, checklists, employee files, and internal HR documentation
Support firm technology, including Clio, by helping the team use systems consistently
Coordinate office needs, facilities, supplies, and administrative logistics
Coordinate with the bookkeeper and CPA to support accurate financial tracking and reporting
Support a smooth client experience by helping intake, follow-up, and handoffs run well, while attorneys handle all legal advice
Keep leadership informed of operational updates, staffing needs, and workflow issues
Requirements
3 to 5 years of office management experience in a law firm, with a strong understanding of law firm terminology and workflow
Experience managing staff, monitoring workflow, and supporting accountability
Strong organizational, communication, and problem-solving skills
Able to manage multiple priorities and follow through consistently
Professional judgment and discretion when handling confidential information
Comfortable working with attorneys, staff, clients, and outside professionals such as bookkeepers and CPAs
Familiarity with law firm systems such as Clio or MyCase is helpful
Bachelor's degree preferred, but not required with strong relevant experience
Nice to Have (not required)
Experience supporting billing and collections, reviewing prebills, or monitoring work in progress and client balances
Familiarity with law firm trust accounting and IOLTA
Benefits
Salary: $80,000 to $100,000, based on directly related experience
100% employee healthcare coverage
401(k) through Principal with an automatic 3% employer contribution after one year of qualification
Paid time off
Paid national holidays
How to Apply
Please submit your resume for confidential consideration. A cover letter is not required with your initial application. If selected for an interview, the firm will request a brief cover letter so you can share more about your interest in the role and how your experience fits.
We will contact candidates who best meet the criteria for the position. All applications will be handled with discretion.
