5-7 years of experience in office management or hospitality
Strong communication and organizational skills
Detail-oriented with a focus on quality employee experience
Ability to work collaboratively in a team environment
Service-oriented mindset with a proactive approach
Responsibilities
Execute daily office processes to maintain a productive work environment
Greet clients and visitors, providing professional front-office hospitality
Assist with travel arrangements, meeting coordination, and event logistics
Maintain office cleanliness and organization through daily upkeep tasks
Restock supplies and manage lunch setups for daily operations
Coordinate with Facilities Head on maintenance and vendor management
Support physical office operations, including lifting and transporting supplies
Benefits
Dynamic team environment focused on employee experience
Opportunities for professional growth and development
Collaborative culture that values contributions from all team members
Engagement in refining office processes to meet evolving needs
Supportive atmosphere for service-oriented individuals
Full Job Description
Weiss Asset Management (WAM), a Boston-based investment firm, is seeking an Office Coordinator to join a dynamic team focused on office operations and employee experience. Successful applicants will be service-oriented self-starters willing to contribute to all aspects of the firm. We are looking for someone with a strong work ethic, excellent communication and organizational skills, and a sharp eye for detail.
Previous experience in office management or hospitality is required. The ideal candidate takes pride in maintaining a high-quality employee experience and is comfortable owning responsibilities end-to-end within a collaborative team environment.
Responsibilities:
Execute day-to-day office processes and services that support a productive, organized, and welcoming work environment.
Greet clients and visitors and deliver front-office hospitality services, ensuring a consistently professional and welcoming experience.
Assist with travel booking, meeting coordination, and event logistics.
Maintain a tidy and organized office environment, managing essential day-to-day upkeep tasks.
Restock supplies and manage lunch setup to support the smooth running of daily office needs.
Coordinate with Head of Facilities on office services, including maintenance, vendor management and building relationships.
Support physical office operations and assist with a variety of hands-on tasks, including occasional lifting and transporting of supplies and equipment weighing up to 30 lbs, as needed.
Contribute to the ongoing refinement of office processes and policies to ensure consistency with firm standards and the evolving needs of employees and the organization.
Base Salary: $80k-$110k per year, depending on experience. Actual offer will reflect your specific skills, years of relevant experience, and fit for the role. It is unlikely that all new hires will start at the top of this range.
