National Organizer of Executive Administration

Position Summary

We view executive administration as a political function that plays a critical role in supporting organizational leadership and moving our collective work forward. The RTTC National Organizer of Executive Administration will provide executive administrative support to the Executive Director in support of growing the movement for dignified, affordable, and safe homes for all. The ideal candidate will be multifaceted, highly organized, adept at managing complex logistics, deeply aligned with RTTC's mission and culture of care, and committed to both personal and systemic transformation.

This position Reports to: Senior Organizer for Executive Administration and participates in All Staff team meetings.

Job Responsibilities

1. Executive Office Administration & Communication Management (80% time)

Calendar Management

Level of Responsibility: Lead and coordinate complex scheduling priorities and time management strategies for the Executive Director.

Duties/Tasks:

• Plan, schedule, coordinate, and handle logistics for all meetings and events for the Executive Director.
• Proactively protect and manage the Executive Director's schedule to ensure strategic focus and optimal time management.
• Track and monitor action items, goals, and timelines to ensure deadlines and commitments are met.
• Proactively identify schedule conflicts and maintain consistent touchpoints with leadership to align priorities.

Email Management

Level of Responsibility: Coordinate and manage executive communications and inbox triage.

Duties/Tasks:

• Draft and format routine correspondence and responses on behalf of the Executive Director.
• Monitor incoming emails to triage urgent items, route messages to relevant team members, and flag follow-up action items.

Travel Management

Level of Responsibility: Lead travel planning, logistics, and on-the-ground support (as needed) for Executive Director travel.

• Duties/Tasks:
• Prepare itineraries, travel bookings, and briefing materials for Executive Director travel.
• Travel as needed to provide operational and logistical support during off-site events and meetings. (Anticipated travel to support the Executive Director is no more than 6 times / year.)

Expense Management

Level of Responsibility: Manage expense tracking, reimbursement processing, and work from home expense reconciliations for the Executive Director.

Duties/Tasks:

• Review, process, and reconcile staff reimbursements and work from home expenses for the Executive Director.
• Meeting Preparation

Level of Responsibility: Execute administrative preparation for meetings at the request of the Executive Director.

Duties/Tasks:

• Assist in agenda planning, note-taking, and synthesis of action items during executive meetings.
• Gather and prepare meeting materials, reports, and background briefings prior to key engagements.

2. Organizational Participation (10% time)

Organizational Meetings & Development

Level of Responsibility: Participate in staff-wide meetings, retreats, and professional development opportunities.

Duties/Tasks:

• Attend All Staff meetings, retreats, and organization-wide advances.
• Engage in professional development and training activities as approved by the supervisor.

3. Other Duties as Assigned (10% time)

General Administrative Support

Level of Responsibility: Provide ad hoc administrative and operational support as needed.

Duties/Tasks:

• Assist the Executive Director or Senior Organizer for Executive Administration with special projects and administrative needs as assigned.
• Perform other supportive tasks to ensure efficient executive office operations.
• Common Expectations for all positions:
• RTTC intentionally builds collaborative and transformative culture through:

Organizational participation: (Approx. 10% of time) team planning, staff meetings and trainings, national convenings, collaborative projects across teams, and HR/administrative tasks common to all positions.

Evolution of the work: Areas of work may change over time based on organization and movement needs, and always in consultation with the organizer.

Transformative Praxis: Participate in RTTC's transformative justice program to align our practice with our values and principles. Build staff unity and cohesion, and principled struggle amongst all team/staff members.

Location & Travel: Location is negotiable. RTTC has concentrations of staff in the following areas: Philly, Atlanta, Boston, Brooklyn (physical office), and the SF Bay Area. Travel is generally required for all RTTC staff; frequency and duration of travel is negotiable. This position will be expected to travel to All Staff Advances 1-2 times per year, and periodically travel with the Executive Director to provide administrative support as needed. On average, this position is expected to travel about 6 times / year for up to 5 days each trip (up to about about 30 days / year).

Qualities We Are Looking For

Bold Vision. You bring fierce imagination and deep commitment that we can and will create the world our communities need. You can share that vision in ways that inspire and compel.

Swiss Army Knife. You are resourceful and creative, willing to do what it takes to make a project succeed. You can handle a lot in a fast-paced, multi-faceted work environment.

Interdependent. You are able to work independently, self-managing your time, while maintaining close communication with remote teams . You are flexible and know that changing the world doesn't always happen between 9am and 5pm.

Low ego, high impact. You are disciplined, rigorous, and more group-centered than self-centered. You have an excellent attention to detail and keep your eyes on the big picture.

Required Experience & Qualifications

• At least 5 years of direct or comparable experience in executive administration, high-level administrative operations, or as an Assistant to an Executive Director, preferably in a national or grassroots social justice organization.
• Demonstrated track record of managing complex calendars, inbox triage, multi-destination travel logistics, and expense reconciliations.
• Exceptional written and verbal communication skills, including experience drafting correspondence, agendas, meeting syntheses, and briefing materials.
• Strong project management skills with the ability to track action items and maintain organizational systems.
• Deep commitment to housing justice, racial justice, and grassroots movement building.
• Proven ability to handle sensitive and confidential material with discretion.

Position-specific skills:

• Advanced proficiency in calendar management and scheduling tools
• Strong executive correspondence, drafting, and inbox triage skills
• Experience with travel planning, itinerary development, and complex travel logistics management
• Proficiency with expense reporting, reconciliation, and reimbursement processing systems
• Strong assessment skills, including the ability to read a room and anticipate needs before they arise
• Strong communication skills, with a focus on asking clarifying questions and maintaining extreme attention to detail

Preferred Qualifications

• Adaptability to quickly master new software platforms and workflows.
• Familiarity with organizational tools such as Google Workspace, Slack, Zoom, Asana, and Ramp.

General Requirements

• Support the mission, vision and goals of the Right To The City Alliance
• Experience and familiarity with housing justice, gentrification, displacement and anti-eviction work and/or grassroots base-building organizations and transformative organizing
• Experience in multi-racial, multicultural settings
• Knowledge of common computer applications: MS Office, Google docs, Adobe Acrobat, Dropbox, Mac environment, and Zoom video tele-conferencing systems
• Access to reliable internet, phone and remote office arrangements. RTTC provides for costs of home offices.
• Drivers license and auto insurance

Salary and Benefits

This is a full-time exempt position. The salary range starts at $90K. Compensation commensurate with experience and competitive with our sector. RTTC offers a generous and comprehensive benefits package including 100% medical, dental and life insurance, employer contribution towards employees' 401k retirement plan, wellness benefits, staff development resources, and ample sick and vacation paid time off.

How To Apply

Interested candidates should submit a resume, cover letter, and writing sample or work sample through our hiring portal at: https://righttothecityalliance.rippling-ats.com/. References will be asked for candidates who advance in the process. Applicants for this position will be required to submit to a background check. Candidates will only be contacted if our hiring team chooses to pursue an interview.