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Job Category: Academic Staff

Employment Type: Regular

Job Profile: Multi-functional Research Administration Manager

Job Summary:
The Department of Anesthesiology, UW - Madison School of Medicine & Public Health, is seeking a Multi-Functional Research Administrative Manager to join our department's growing administrative team. The Multi-Functional Research Administrative Manager will perform grant lifecycle management in the Department of Anesthesiology and directly manage the work of our pre and post-award administration team. This position will work closely with our finance team, research program manager and an eclectic group of principle investigators, to oversee grant submissions, progress reports, grant closeout, compliance and budgetary changes throughout the lifecycle of an award. The Multi-Functional Research Administrative Manager position will report to the Research Program Manager. This role provides an ideal opportunity for an experienced grants administrator who is well-organized, financially inclined and possesses strong written and verbal communication skills.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• This is a 2 year position and has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration.

• Strong verbal and written communication skills
• Demonstrated strong organizational skills
• Demonstrated ability to work independently and in a team setting to establish and maintain effective working relationships

Key Job Responsibilities:

• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration

• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit

• Executes activities related to financial compliance, audit, or reporting on behalf of a unit

• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit

• May supervise the day-to-day activities of research administration staff

• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders

• May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director

• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures

Department:
School of Medicine and Public Health, Department of Anesthesiology, Administration

Compensation:
The expected salary range for this position is $92,000 up to $106,390 for highly experienced candidates and actual pay within this range will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage or the SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• Experience in lifecycle management of extramurally funded federal awards
• Demonstrated experience developing and balancing large budgets

Preferred Qualifications:

• Familiarity with Workday, UW-Madison, and the School of Medicine & Public Health grant submission and management procedures is highly desirable
• Prior management experience
• Experience with eRA Commons
• Experience working with research faculty

Education:

Bachelor's degree preferred

How to Apply:
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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.
• Cover letter required
• Resume required

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position, including transfers of sponsorship and TN visas.The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.This position is currently scheduled for two yearsand will require eligibility to work until that time.If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information:
Rachel Timbers, [email protected],

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.