WHAT IS THE JOB?The Meeting Manager is accountable for the full event life cycle of multiple concurrent AVID Center national events, from intake, scope, and integrated planning through onsite execution, financial reconciliation, and post-event closeout. In this role, you will lead and develop meeting coordinators, build resource and readiness plans, coordinate internal and external partners, manage operational risks, and continuously improve the systems that support purposeful, inclusive, and reliable learning environments.
If you are a people leader who enjoys complex project management, large-scale event execution, cross-functional collaboration, and coaching and developing a dedicated team of meeting coordinators, this role may be a great fit for you.
Pay rates for this position:We bring in all employees at the midpoint of the salary range for your role. Knowing that not all cities share the same cost of labor, we make offers using a tiered approach based on your geographical location. While the majority reside in Zone 1 or Zone 2 areas, we acknowledge variations, even within counties, ensuring fair compensation for all based on their specific location's cost of labor.
For the Meeting Manager position, here is what we will offer:
Zone 1 - Areas characterized by lower labor costs (e.g., Charleston, WV, Cleveland, OH, Yuma, AZ, Omaha, NE, etc.):
$80,468 annuallyZone 2 - Areas with moderate labor costs (e.g., Syracuse, NY, Ann Arbor, MI, Denver, CO, San Diego, CA, etc.):
$86,504 annuallyZone 3 - Areas known for high labor costs (e.g., Washington, D.C., Trenton, NJ, Los Angeles, CA, Seattle, WA, etc.):
$92,539 annuallyZone 4 - Areas with the highest labor costs (e.g., Bridgeport, CT, New York City, NY, San Francisco, CA, San Jose, CA, etc.):
$102,597 annuallyWHO ARE YOU?- You're an experienced event or project leader who has managed complex, large-scale events from early planning through onsite execution and post-event wrap-up.
- You're a supportive people leader who knows how to set priorities, delegate effectively, coach a team, and create clear accountability.
- You're highly organized and comfortable keeping multiple events, timelines, budgets, vendors, and partners moving forward at the same time.
- You're a strong collaborator who can bring teams together, clarify roles, spot risks early, and make sound decisions when plans change.
- You're always looking for ways to make the work better - whether that means improving a process, using technology more effectively, or learning from event results and participant feedback.
- You stay calm and solutions-focused in a fast-moving environment and are comfortable traveling approximately 50-60 workdays each year to lead events onsite.
NICE TO HAVES?- While this position is remote (with frequent travel) and we are open to candidates in all four time zones.
- Experience with Cvent, Smartsheet, and Microsoft 365
- Certified Meeting Professional (CMP) certification
*Allowable Substitutions: Any combination of experience, training, or credential certification endorsement that provides the incumbent/applicant with the knowledge, skills, and ability required to perform the work, as determined by AVID Center. Qualifying work experience, as identified by the VP, People Operations, may substitute for the education requirement.
AVID Center is committed to complying with federal, state, and local laws on employee vaccinations, and candidates and employees should be aware that the full vaccination against COVID-19 may be required in the future. Due to some district requirements, AVID Center may not assign employees to an in-person event in schools or districts unless they are fully up to date with all recommended COVID-19 vaccinations. AVID Center is an equal opportunity employer and will provide reasonable accommodation to those unable to be vaccinated where it is not an undue hardship to the company to do so as provided under federal, state, and local law.
AVID Center prides itself on the diversity of our workplace and is continuously seeking to recruit individuals who will enhance this diversity and, ultimately, the effectiveness of our organization. To demonstrate this commitment, we encourage all who are truly excited about this role to apply, even if you don't meet every requirement. We believe that people who are passionate about what they do can succeed in this role or in other roles within our organization.
