Position Overview
The Manager, Office of the CEO will help strengthen the effectiveness of GreenLight's Office of the CEO by supporting planning, coordination, communication, and follow-through on key organizational priorities. This role works closely with the Chief of Staff and CEO to help move important work forward across the Board of Directors, National Advisory Council, Executive Team, Leadership Team, annual planning, and cross-functional projects.
This is a strong fit for someone who is highly organized, thoughtful, proactive, and able to turn ideas and conversations into clear plans, strong materials, and next steps. The Manager will help ensure that the Office of the CEO is operating with clarity, alignment, and follow-through as GreenLight continues to grow. The Manager reports directly to the Chief of Staff.
Key Areas of Responsibility
Strategic Planning and Project Support- Support the Chief of Staff in moving key Office of the CEO priorities from idea to execution.
- Create project plans, timelines, trackers, meeting agendas, and follow-up systems.
- Help coordinate cross-functional work by clarifying next steps, owners, deadlines, and dependencies.
- Track progress against key priorities and surface risks, gaps, or decisions that need attention.
- Support annual planning, organizational goal-setting, progress reviews, and related follow-up.
Executive Communications and Materials- Develop clear, polished presentations, reports, memos, briefings, and meeting materials for internal and external audiences.
- Synthesize meeting notes, stakeholder input, and organizational updates into key themes, takeaways, and recommended next steps.
- Help prepare the CEO and Chief of Staff for important meetings and conversations.
- Ensure materials are accurate, well-organized, and aligned with GreenLight's priorities and voice.
Board, National Advisory Council, and External Stakeholder Support- Support planning and coordination for Board of Directors, National Advisory Council, and external stakeholder meetings.
- Manage timelines for agendas, pre-read materials, meeting preparation, follow-up, and documentation.
- Coordinate with internal team members to gather content and prepare high-quality materials.
- Support onboarding, engagement, and follow-up processes for Board and National Advisory Council members.
- Partner with the Office of the CEO Coordinator on scheduling, logistics, materials distribution, and meeting support.
Executive Team and Leadership Team Support- Support the planning and follow-up for Executive Team and Leadership Team meetings.
- Help develop agendas, organize materials, track decisions, and monitor follow-up items.
- Help ensure leadership team meetings are connected to organizational priorities and key decisions.
- Help identify themes, questions, or issues that need additional attention from the Chief of Staff or CEO.
Office of the CEO Operations and Collaboration- Help improve Office of the CEO systems, templates, trackers, and recurring workflows.
- Partner closely with the Office of the CEO Coordinator to ensure strong coordination between strategic priorities and operational execution.
- Build strong working relationships across GreenLight to support collaboration, clarity, and timely follow-through.
- Take on special projects as assigned by the Chief of Staff.
Requirements
We understand that no one candidate will have every quality outlined for this position. However, the ideal candidate will possess many of the following professional qualifications, experience, personal attributes, as well as a demonstrated ability to learn new skills quickly.
- 5+ years of professional experience in operations, project management, executive support, nonprofit administration, strategy coordination, or a related field.
- Strong project management skills, including the ability to organize work, manage timelines, track details, and move projects forward.
- Excellent written and verbal communication skills.
- Ability to synthesize information and turn it into clear summaries, presentations, reports, and next steps.
- Strong judgment, discretion, and professionalism when handling sensitive information.
- Ability to build strong relationships and coordinate work across teams.
- Comfort working in a fast-paced, growing organization with evolving priorities.
- Strong attention to detail and commitment to high-quality work.
- Proficiency with Google Suite and project management tools.
- Commitment to GreenLight Fund's mission and values.
Location
Preference for candidates based in the Greater Boston or San Francisco areas. Candidates in other GreenLight registered states will also be considered. These include California, Colorado, Florida, Georgia, Illinois, Kansas, Maryland, Massachusetts, Michigan, Minnesota, North Carolina, New Jersey, Ohio, Pennsylvania, Tennessee, and Texas. Candidates not in a GreenLight registered state will not be considered.
Compensation and Benefits
The salary for this position is $85,000.
GreenLight Fund offers a generous benefits package that includes:
- Health Insurance through Blue Cross Blue Shield (80% covered)
- Dental and Vision Insurance through Blue Cross Blue Shield (80% covered)
- Full coverage of all mental health visit copays through Blue Cross Blue Shield (100% covered)
- Safe Harbor (Match 100% of the first 3% of salary and 50% of the next 2%)
- Short and Long-Term Disability through The Hartford (100% covered)
- Basic Life insurance and AD&D through The Hartford (100% covered)
- Voluntary Life Insurance, Critical Illness, and Accident Insurance through The Hartford
- 10 company-wide holiday closings and 3 floating holidays
- The week between Christmas Day and New Year's Day off
- Up to 12 sick days (prorated for new hires)
- Up to 2 personal days (prorated for new hires)
- COVID-19 Benefits
- Vacation Days: Up to 15 days in years 1-3, 20 days in years 4-5, and 25 days in year 6 and beyond
- 12 weeks of paid parental leave for birth parents, 6 weeks of paid parental leave for non-birth parents
- Up to $175 monthly cell phone and WiFi stipend
- Up to $1,500 per year for professional development
- Access to Holisticly (40 Holisticly Credits per Month)
