About this Role

Manager, Project Controls

Centralized Business Support Function

As we grow, we are making targeted investments in the systems and people that support our field teams. This role strengthens the financial and administrative backbone that keeps our operations accurate, compliant, and efficient across every business unit.

Department:  Project Controls / Business Operations

Reports To:  Sr. Business Manager

Classification:  Exempt

Travel:  Up to 15%, occasional

Location:  St. Louis, MO (centralized function)

Direct Reports:  Multiple administrative staff

 

POSITION OVERVIEW

The Manager of Project Controls leads a centralized business support function that serves every TruAnchor business unit. You own the accuracy of operational and financial data, the timeliness of invoicing, and the consistency of administrative processes across service lines. You manage a team of administrative professionals working in multiple functions and standardize how they deliver.

This role reports to the Sr. Business Manager. You act as the connective tissue between field operations, accounting, and leadership. You turn fragmented, business-unit-specific practices into repeatable, auditable procedures that scale as the company grows. The right candidate combines hands-on financial and administrative expertise with the leadership skills to build process and develop a team.

KEY RESPONSIBILITIES Data Accuracy & Reporting

• Own the accuracy and integrity of operational and financial data across all business units.
• Establish and enforce data entry standards, validation checks, and reconciliation routines.
• Identify and resolve data discrepancies at the source, working with field and accounting teams.
• Prepare and distribute recurring operational and financial reports for leadership.
• Build dashboards and tracking tools that give leadership visibility into project and business-unit performance.

Invoicing & Accounts Receivable

• Ensure client invoicing is accurate, complete, and issued on schedule across all business units.
• Monitor invoicing cycle times and hold business units accountable to billing timelines.
• Track outstanding balances, coordinate collections follow-up, and maintain AR aging reports.
• Reconcile billing against contract terms, work completed, and purchase orders.
• Resolve billing disputes and payment discrepancies with customers.

Accounts Payable & Procedure Adherence

• Enforce AP procedures and standardize them across all business units.
• Oversee vendor invoice processing, three-way matching of purchase orders, receipts, and invoices.
• Audit AP transactions for policy compliance and proper coding.
• Maintain vendor records, payment schedules, and approval workflows.
• Support month-end and period-end close activities.

Forecasting & Financial Support

• Build and maintain forecasting models for project costs, revenue, and administrative spend.
• Support budget development and monitor actuals against budget across business units.
• Provide leadership with variance analysis and the drivers behind it.
• Contribute financial and operational inputs to planning and resource allocation decisions.

Inventory & Asset Reconciliation

• Reconcile inventory records against physical counts and system data.
• Track consumable and equipment inventory used across field operations.
• Investigate and resolve inventory variances and reporting gaps.
• Coordinate with field and fleet teams on asset tracking and lifecycle records.

Team Leadership & Administrative Operations

• Manage administrative direct reports across multiple functions and business units.
• Set performance expectations, provide coaching, and develop staff capability.
• Standardize administrative deliverables, templates, and processes across the organization.
• Coordinate onboarding, offboarding, and records administration support as needed.
• Serve as the primary point of contact for cross-functional administrative and project controls matters.
• Drive continuous improvement in administrative workflows and reduce manual, error-prone steps.
• Other duties as assigned.

QUALIFICATIONS Knowledge & Expertise

• Working knowledge of accounts payable, accounts receivable, and general accounting practices.
• Experience with invoicing, billing reconciliation, and collections processes.
• Familiarity with forecasting, budgeting, and financial reporting.
• Understanding of inventory and asset reconciliation practices.
• Experience in utility, construction, or field services environments strongly preferred.

Skills & Competencies

• Strong analytical skills and high attention to detail and accuracy.
• Proven ability to build and standardize processes across multiple teams or business units.
• Leadership skills with experience managing and developing direct reports.
• Clear written and verbal communication; ability to present data to leadership.
• Ability to operate in a fast-paced, multi-priority environment across service lines and geographies.
• Discretion when handling sensitive financial and personnel matters.
• Advanced proficiency in Microsoft Excel; proficient in Word and Outlook.
• Familiarity with ERP, accounting, and payroll systems (e.g., NetSuite) preferred.

EDUCATION & EXPERIENCE Required

• Bachelor's degree in Business Administration, Accounting, Finance, or related field; equivalent experience considered.
• Minimum 5 years of experience in project controls, business administration, accounting operations, or a similar role.
• Supervisory experience with direct reports across one or more functional areas.

Preferred

• Experience in a centralized or shared-services support function.
• Experience in utility construction, electric power, or a similar field services industry.
• 7+ years of combined relevant experience.

PHYSICAL DEMANDS & WORKING CONDITIONS

This role is primarily office-based with occasional travel to business unit or field locations. Physical requirements include:

• Stationary position: frequently (office-based work).
• Occasional travel to field and business unit sites.
• Lift/carry: less than 20 lbs.

Note: This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones may be assigned at any time with or without notice.