GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

You are a strategic partner to the Deputy Director and Chief Advancement Officer, Chief Financial Officer, and their respective leadership teams. You will partner with assigned Institutional Advancement Department Heads on matters related to service levels, financial and budgetary responsibility, and risk management. You are responsible for the business functions and financial management, procurement and accounts payable, travel and expense management, and periodic management reporting for assigned departments.

PRIMARY RESPONSIBILITIES & DUTIES:

• Oversee development of annual operating budget and financial plan proposals in conjunction with assigned department heads and Office of Budget and Planning.

• Conduct periodic variance analysis and reforecasting during the fiscal year in line with Museum processes.
• Maintain full ownership of departmental Profit and Loss statements, conduct cost/benefit analyses, and build sound financial management practices.
• Oversee procurement sourcing plans, full-cycle requisition to receipt of goods, and P-card program while pursuing continuous improvements and improved overall reporting.
• Partner with Human Resources to assist in the interpretation and understanding of Human Resources processes and Position Management.
• Ensure departmental communications and collaborative workflows are clearly communicated and shared across teams.

• Establish processes and tools (Excel, Workday, TBD Future Budget and Planning Tool implementations) used to collect and measure relevant data and identify key performance indicators for departmental success.
• Drive in-depth analysis of existing workflows within departments, identifying areas needing improvement, and implementing changes.
• Manage comprehensive, transparent, and clear documentation and recordkeeping for all department business functions and communications.
• Other duties as assigned

EDUCATION & EXPERIENCE:

• Bachelor's Degree in related field, or equivalent work experience.
• 4 years of experience working in an administrative or management function.
• Thorough working knowledge of finance, fund accounting, and financial reporting analysis.
• Demonstrated ability to manage financial data and prepare/oversee budgets and forecasts.

• Ability to effectively influence within a complex institutional environment.
• Exceptional organizational skills, extremely detail oriented.
• Solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment.
• Expertise in Microsoft Office Suite and the Workday suite.
• Familiarity with or interest in learning project planning and project management software, especially JIRA.

COMPENSATION:

• Pay Rate: $120,000 - $130,000

The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate's experience, education, special licensing or qualifications, and other factors.

Visa Sponsorship

Visa sponsorship is not available for this position.

Location Requirements

At time of employment, employees are expected to be located within commuting distance of the Museum. "Commuting distance" means that they are located in one of following states: New York, New Jersey, Connecticut, or Pennsylvania (the "Tri-state and PA" areas), and be able to commute to and from the Museum in a single day.

Benefits Offerings

The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Note: Benefits Offering may differ based on Employee Status.

• Medical, dental, vision and life insurance
• 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
• Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
• Long-term disability coverage
• Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
• Commuter benefits (pre-tax income for parking or mass transit expenses)
• Free financial-planning services
• Financial assistance for relevant coursework, seminars, and training programs
• 25% discount for staff in Museum shops
• A subsidized staff cafeteria
• Access to the Museums Council pass, which grants free admission to various museums and cultural institutions

We recognize that it is highly unlikely that someone meets 100% of the desired attributes for a role. If much of this job description describes you, then please apply for this role.