Manager, Inventory Planning, Tooling & Contracts
Department: Technical Operations / Maintenance
Reports to: Director, Tech-Ops Supply Chain
Location: Miami
Employment type: Full-time
Position Summary
The Manager, Inventory Planning, Tooling & Contracts sets aircraft component, tooling, and material
inventory levels across the maintenance organization. This role leads the Inventory Planning and Tooling
teams and is accountable for building and running both functions. That includes the planning databases, the
allocation method, and the shipments that restock our bases. The Manager also sources, negotiates, and
manages contracts for the supply of aircraft components and systems.
Key Responsibilities
Leadership & Safety
• Make sure the team works with safety as its top priority.
• Lead, mentor, and coach team members, with a focus on their growth and on succession planning.
• Own the department's role in the Company's Safety Management System (SMS) and Security program,
including Safety Risk Management and Safety Assurance outputs.
Inventory Planning
• Set the method and approach for placing inventory and setting spare levels across the network.
• Lead the annual provisioning forecast, based on fleet size, route structure, and flying activity.
• Build and maintain inventory planning databases and tools.
• Monitor and control parts shipments to restock bases.
• Look for PMA parts and work with stakeholders and vendors on PMA and OOPP development.
Budget & Cost Management
• Build the annual materials budget, work with Finance to put it in place, and track spending against it.
• Study cost structures to find savings and better ways to buy.
Tooling Program & Compliance
• Run the tooling program so it meets Safety, QA, FAA, IOSA/IATA, and General Maintenance Manual
(GMM) requirements, and stays ready for internal, FAA, and IOSA audits.
• Run monthly, quarterly, and semiannual self-audits as the GMM requires or as directed.
• Manage tool calibration records and serialization controls.
• Coordinate revisions and updates to tooling programs and procedures to keep them accurate and
standard.
Contracts & Supplier Management
• Source, write, review, and manage supplier contracts and agreements, and make sure every party meets
its obligations.
• Lead negotiations with suppliers and vendors on price, timelines, and terms and conditions.
• Track contract performance and compliance over the life of each agreement, including external
agreements that support our maintenance customers.
• Spot contract risks and plan how to reduce them.
• Make sure contracts follow applicable laws, regulations, and industry standards.
• Work with Engineering, Procurement, Logistics, and Quality Assurance to align on contract terms and
delivery schedules, and build internal requirements into contracts.
• Keep accurate records of contracts, amendments, and supplier communications.
• Report on contract status and performance metrics for senior management.
Other
• Perform other duties as assigned.
Qualifications
Required
• Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
• 5 years of aviation supply chain inventory management experience, including at least 3 years in a
supervisory or management role.
• Hands-on inventory planning experience.
• Experience building budgets and forecasts and managing operating expenses.
• Strong database skills, including building databases to track inventory and support planning methods.
• A record of hiring, building, and developing high-performing technical teams across disciplines.
• Experience managing onshore and offshore resources.
• Proven ability to run several projects at once and divide resources to meet goals.
• Strong judgment on operational issues, including escalation, communication, and crisis management.
• Strategic thinking and strong relationship management with internal stakeholders and suppliers.
• Clear spoken, written, and presentation skills, with a customer-service mindset.
• Ability to speak, read, and write English.
• Authorization to work in the United States.
Preferred
• Master's degree in Supply Chain Management, Engineering, Operations Management, Aviation
Management, or a related field, or equivalent work experience.
• Airframe & Powerplant (A&P) License.
• Experience in contract negotiation and supplier management.
• Familiarity with FAA Part 121 and IOSA audit requirements.
• Strong analytical and problem-solving skills, and comfort in a fast-paced environment.
