MLSC is seeking a detail-oriented, highly organized, and process-driven Manager, Grant Financial Operations to join its Finance team. This position will be responsible for independently managing the reimbursement process for an assigned portfolio of grants, ensuring the timely, accurate, and compliant processing of a high volume of reimbursement requests across multiple funding programs.
The ideal candidate will demonstrate strong financial and analytical skills, exceptional attention to detail, sound judgment, and the ability to manage competing priorities while providing responsive and professional support to grant awardees.
The Manager will oversee the end-to-end reimbursement process for an assigned portfolio of grants, including reviewing financial documentation, verifying eligible expenditures, monitoring grant balances, and submitting validated reimbursement requests for payment processing.
Working closely with Finance leadership, program teams, and grant awardees, the Manager will maintain strong financial controls, identify opportunities for process improvement, and support the efficient and responsible administration of MLSC's grant funding.
Specifically, the Manager will perform the following tasks:
• Manage the day-to-day administration of MLSC's high-volume grant reimbursement process across multiple funding programs.
• Review and validate reimbursement requests, supporting documents including invoices, payroll records and other expenditure related materials to ensure accuracy and compliance with internal policies, grant agreements, and budgets.
• Proactively identify and flag potential issues with reimbursement requests and work directly with grant awardee to rectify them in a timely manner. Communicate with awardees about any missing, incomplete or incorrect information/documents submitted as part of the grant reimbursement request.
• Submit reimbursements for payment in NetSuite once validation process is completed.
• Monitor reimbursement activity against approved budgets and award amounts.
• Maintain complete, accurate, and audit-ready documentation supporting grant expenditures and reimbursement decisions.
• Develop and maintain standardized workflows, operating procedures, review checklists, and documentation requirements.
• Evaluate existing reimbursement procedures and identify opportunities to improve efficiency, accuracy, consistency, and processing timelines.
• Identify opportunities to leverage technology and automation to streamline reimbursement processing, reduce manual tasks, and improve tracking and reporting.
• Support the Finance team during the fiscal year-end close process and audit.
• Perform other related duties as assigned.
Requirements
• Minimum of three years of progressively responsible experience in accounting, financial operations, grants administration, reimbursement processing, accounts payable, or a related function.
• Demonstrated experience managing or processing high volumes of financial transactions while maintaining accuracy and attention to detail.
• Strong interpersonal skills and a demonstrated ability to provide attentive, responsive, courteous, and professional support to grant awardees.
• Demonstrated commitment to accuracy, accountability, confidentiality, and responsible financial stewardship.
• Ability to work independently, exercise sound judgment, and collaborate effectively across departments.
• Strong proficiency in Microsoft Excel and experience using accounting, financial management, or grants management systems.
• Experience with financial process improvement, workflow optimization, or automation is desirable.
• Knowledge or familiarity with NetSuite and Airtable is desirable, but not required.
Salary Range: $90,000 - $95,000 per year.
