Job DescriptionThe Manager, Financial Services is responsible for managing the facilities finance support operations including administrative responsibility for planning, coordinating, and implementing policy and procedures which are efficient and cost effective. This position requires a broad base of professional, accounting, and administrative expertise as well as highly developed management, communication, and organizational skills. Must have a proven track record of demonstrating fiduciary responsibility with regard to financial resources with facility leadership.
Key Responsibilities:- Schedules duties and develops appropriate staffing patterns to assure coverage of department activities for finance department.
- Ensures coordination between local finance team and home office teams for centralized payroll and accounts payable functions. Reviews and approves weekly approve to pay (ATP) reports.
- Manages effective and efficient finance administration of cash receipts and petty cash.
- Ensures coordination between philanthropy team and local finance for donations deposit work.
- Manages local invoice preparation and collections efforts for Temple billing for patient transportation and lodging expense as applicable.
- Manages the process for the purchase of outside clinical services - assuring proper pricing, invoicing and payment for contracted services in accordance with Shrine rules and regulations.
- Manages local month and year end accounting close work to ensure close work complete, accurate and timely consistent with Market Region/Home Office expectations.
- Monitors hospital financial activity to ensure annual cost of operations does not exceed approved budget unless a major volume fluctuation or unforeseen event occurs during budget year.
- Monitors all aspects of local operating budgets and reports variances on a monthly basis to the Budget and Finance Committee of the Board of Governors.
- Prepares and submits timely and accurate cost report data quarterly to Home Office.
- Maintains local accounting records based on retention guidelines. Prepares audit support documentation as directed/requested. Ensures applicable bank reconciliation complete and submitted monthly to Home Office.
- Coordinate local operating budget process for entire facility consistent with Home Office budget guidance. Review budget data and assessment of individual department needs with department leaders. Establish a timetable for producing complete budget for the New Year consistent with Market Region/Home Office guidance. Monitor the progress and development at departmental level. Review proposed budgets with Market Region Finance Director, local Administrator, and department leaders. Finalize and present projected budget to Finance Committee. Make any adjustments as directed by the Finance Committee of Board of Governors, Market Region, Home Office management, or the Board of Trustees.
- Prepares the annual local operating budget calendar, process, and deadlines to ensure consistency with Home Office budget guidance.
- Analyzes and evaluates expenditures for proper classification, appropriate reporting periods and proper authorizations. Exceptions are reported as appropriate.
- In coordination with Market Region Finance Director, prepares the annual local operating budget request including the Executive Summary and required reports. Ensures that necessary justifications for new positions and programs are substantiated.
- Reviews and analyzes report data including trends, exceptions, accuracy and timeliness.
- Participates in local revenue cycle committee meetings/discussions, and in home office administered regular revenue cycle calls/meetings as applicable.
- Direct reports include local finance.
- Demonstrates skill in discussing and documenting employee performance including use of the progressive discipline process, measures performance against objectives and provides constructive feedback.
- Keeps direct-report employees informed about department and accounting matters that would enhance understanding and performance; communications are clear, positive, concise and easily understood.
- Fully participates and contributes to management discussions as a member of the local facility administrative council. Respects the confidentiality of management discussions as appropriate.
- Identifies with and accepts the challenges and responsibilities of management with a positive attitude. Keeps direct supervisor informed of all matters related to local finance and revenue cycle operations.
- Adapts to changes in the environment in a positive manner; leads staff in accepting and embracing change. Contributes financial expertise in the planning of new local services or expansion of existing services.
The pay range for this position is $96,760.00 - $145,140.00. Compensation is determined based on years of relevant experience and departmental equity.
Required Qualifications:- Bachelor's degree- Accounting/Business
Preferred Qualifications:- 5 Years in accounting in hospital, ASC, clinic, medical practice or other not for profit health care setting
- Master's Degree
Compensation is determined based on years of relevant experience and departmental equity.
