Position Summary

The role will support the Senior Events Manager in managing the Firm's client and internal events on the West Coast. The position will develop and coordinate hospitality and event opportunities for the Firm's clients and regional sections working with the business development teams.

Duties and Accountabilities

• Lead and manage the preparation and delivery of West Coast (and Americas) events program to include virtual, in-person and hybrid events (300+ per year)
• Support the Americas' Senior Events Manager in overall team and project management in accordance with 2027 strategy
• Training and mentoring of team members to ensure they are given the proper tools and structure to carry out best business practices
• Work closely with the Firm's Business Development teams in setting annual event objectives in collaboration with the key stakeholders and measurement of success against these post event
• Creating event ROI data and reporting to key stakeholders
• Management of budgets and reporting for events in the West Coast offices
• Project management of West Coast sponsorships that incorporates cross practice client events and cross-region communications- inclusive of working with relevant business development stakeholders to determine best course of list management
• Active role in office management to implement best practice and annual event plans
• Work directly with senior operational managers to ensure efficiencies by following best practices while also consulting with other Event Managers globally and the Director of Events.
• Assisting in management of the event management tool implementation process - develop firm roll out plan across all regions (Cvent)
• Advance overall department goals through special projects and initiatives; including researching venues and attending industry-networking events to maximize knowledge and generate ideas
• Project lead Global Event Team objectives; including management working groups, timelines, progress reports
• Project management of relevant "regional" team in ensuring all events data is up to date (for example, mid-year/year end fact packs)

Qualifications

• A bachelor's degree is required; an advanced degree is preferred
• 7+ years of work experience in events and hospitality
• Strong time management skills, ability to stay calm under pressure when juggling multiple tasks
• Driven by professional growth
• Strong professional presence
• Team player
• Strong judgement
• Proactive, resourceful, takes initiative
• Resilience in dealing with change
• Excellent verbal and written communication skills
• Ability to work with all levels of staff and management as well as with the Firm's clients
• Excellent negotiation and vendor management skills working with internal and external vendors (i.e., hotels, transportation companies, caterers, etc.)
• Excellent attention to detail, organization and project management skills
• Strong budgeting, research, and analytical skills
• Ability to take initiative, assume responsibility and work independently on multiple tasks in a fast-paced environment as a well as work effectively within a team
• High level proficiency in Microsoft Office Suite
• Willing to think outside of the box
• Able to work in a high paced environment, managing multiple facets - not just related to events
• Willing to work on projects that are related to the firm's growth and strategy
• Must be able to travel, work mornings and weekends

Location and Reporting

• This is a hybrid in-office role based in our LA office.
• This role reports to the Americas Senior Events Manager.

This role reports to
Senior Manager, Events

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Note to Recruitment Agencies

Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business-specific to the relevant office-before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.