NEWMARK

Manager, Assistant Facility

NEWMARK • $80K — $95K *
New York, NY 10025In-Person
Real Estate & Construction
Less than 5 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • Bachelor of Science preferred or relevant facility management experience
  • Professional certification (e.g., CFM, FMA) is preferred
  • Minimum 4 years' facilities supervisory/management experience, preferably in commercial real estate
  • Strong management and leadership skills
  • Effective communication skills
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
  • Confidence in client-facing situations

Responsibilities

  • Oversee facilities and maintenance contracts/vendors and building staff for seamless operations
  • Supervise multi-disciplinary teams including janitorial, maintenance, and security staff
  • Participate in vendor selection and daily monitoring of performance metrics
  • Recommend modifications for maintenance, mechanical, electrical, and structural improvements
  • Perform site inspections to manage and address repairs or modifications
  • Prepare and coordinate compliance for fire, life safety, and safety programs
  • Respond promptly to building occupant requests and assess ongoing needs

Benefits

  • Professional development opportunities
  • Exposure to high-level management and leadership events
  • Experience overseeing a diverse range of facility operations
  • Opportunity to work with a collaborative team in a dynamic environment
  • Access to resources for maintaining environmental and sustainability standards
Full Job Description
Job Description

Experienced Assistant Facility Manger to oversee all building related activities of multiple sites in NYC. Responsible for supporting Sr. Facility Manager's efforts in day-to-day implementation of policies, facilities best practices procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive response to the needs of the building occupiers, environmental health and safety, and quality programs, in coordination and conjunction with the client's goals and objectives. Works with little to no supervision. Experience in overseeing and coordinating events, set-ups, and Executive meetings. Will work with Senior Facility Manager in the development and administration of the Property Plan and Budget.

Responsibilities

ESSENTIAL DUTIES:
  • Oversee facilities and maintenance contracts/vendors and building staff to ensure continuous service to client and building operations.
  • Supervise multi-disciplinary teams of contract staff including janitorial, maintenance, security, food service and mail / office services.
  • Participates in the selection and development of contract services and daily monitoring of vendor performance, KPI's & SLA's.
  • Recommends maintenance, mechanical, electrical, and structural modifications as needed, overseeing mechanical operational needs of the offices.
  • Performs site inspections of offices to managing and ensuring any repairs, general maintenance needs and or office modifications are properly addressed.
  • Prepare, coordinate, and ensure that all fire, life safety and other safety programs are established and followed as required by local code, coordinating maintenance with fire life safety vendors.
  • Responsible for a positive prompt response to requests from building occupants and for the implementation of ongoing contract programs to constantly assess occupant needs, and to assure problems are being solved promptly.
  • Assist in coordinating and overseeing building /employee events such as large meetings, Senior Leadership meetings, employee awareness events.
  • Knowledge of project management activity such as employee moves, minor construction to assist Project Manager.
  • Awareness of environmental and sustainability activity.
  • Obtain pricing and scope development, for contract work coordinating with Contract Manager.
  • Knowledge of work order and PM systems. Reviews CMMS system regularly to ensure work orders are closed to comply with SLA.
  • Provide data to assist in the development of monthly operating and financial variance reporting.
  • Responsible for the day-to-day financial management of the property and maintenance of financial records, not limited to, preparation of the budget, financial reviews, and monthly management reports.
  • Prepare annual operating budgets, review, and approve monthly invoices preparing for payment.
  • Perform administrative functions such as input of invoices, tracking vendor certificates of insurance and occupancy reporting.
  • Maintain positive communication with the clients regarding service issues and resolution, verbally or via email.
  • Responsible for the positive and prompt response to requests from building tenants and client.
  • Continues ongoing communications with the Owner Representative to ensure needs are being met.
  • On-call 24/7 to respond to property events, emergencies, or incidents.
  • May perform other duties as assigned.


Qualifications

SKILLS, EDUCATIONANDEXPERIENCE:
  • Bachelor of Science preferred or relevant facility management experience
  • Professional certification (e.g. CFM, FMA) is preferred or relevant experience.
  • Minimum 4 years' facilities supervisory/management experience, preferably in commercial real estate.
  • Strong management and leadership skills.
  • Effective communication skills.
  • Proficient in MS office, word excel, outlook, PowerPoint.
  • Must display confidence in Client-facing situations.
  • Possesses and applies a broad knowledge of principles, practices, and procedures in a particular field of specialization for the completion of assignments.

About NEWMARK

Newmark designs, builds and sells single-family homes in five major markets within the Southwest and Southeast United States, including Houston, Austin, Dallas/Fort Worth, Miami/Ft. Lauderdale and, most recently, Nashville. Each of these markets has experienced population and job growth above the national average over the past several years. The Company operated in 49 subdivisions in these metropolitan areas, and had 444 homes under construction at December 31,1997. In addition, as of December 31, 1997, the Company owned or had under option contract 2,020 lots available for future growth. The Company is also actively engaged in residential land acquisition and development, which enables it to provide lots for its homebuilding operations.

NEWMARK Careers

Joining NEWMARK offers a unique opportunity to become part of a dynamic team that drives innovation and leadership in the industry. NEWMARK, a leader in its field, is renowned for fostering professional growth and embracing diversity through comprehensive diversity training programs.

Explore Job Opportunities

NEWMARK is constantly seeking skilled professionals eager to contribute to a team that values innovation and expertise. With a variety of job opportunities available, candidates can find positions that match their skills and career aspirations. NEWMARK is committed to hiring top talent to maintain its status as an industry leader.

Experience Professional Growth

At NEWMARK, career growth is not just a possibility, but a priority. The company supports its team members with resources and opportunities to advance professionally. Through targeted leadership programs and regular skills development workshops, employees at NEWMark are equipped to take on new challenges and elevate their careers.

Internship Programs

For those starting their careers, NEWMARK’s internship programs offer a gateway into the industry with hands-on experience and valuable networking opportunities. Interns at NEWMARK gain insights into the company’s operations and contribute to meaningful projects, setting a solid foundation for future employment.

Cultivating a Diverse and Inclusive Culture

NEWMARK is dedicated to creating an inclusive environment where diversity is celebrated. The company’s commitment to diversity training ensures that all team members feel valued and understood. NEWMARK’s culture is one of its greatest strengths, fostering a workplace where innovation thrives through diverse perspectives.

Benefits and Perks

Employees at NEWMARK enjoy a comprehensive benefits package that supports both their professional and personal lives. From health and wellness programs to flexible working arrangements, NEWMARK ensures that team members have what they need to succeed.

Join the NEWMARK Team

NEWMARK is actively hiring and looking for individuals who are passionate, curious, and driven. Explore open positions, submit a resume, and prepare for an interview process designed to identify true potential. NEWMARK values solution-driven team players who are ready to contribute to the company’s success.

Stay Connected with NEWMARK Careers

Keep up to date with the latest career tips, industry insights, and job openings at NEWMARK. Personalize your subscription to receive updates that align with your professional interests and career goals. Discover the rewarding opportunities that await at NEWMARK.

SEARCH NEWMARK JOBS

READ CAREERS BLOG

Job Alert Emails

Sign up for job alerts and get the latest news and insider tips directly from NEWMARK. Tailor your preferences to see exciting and rewarding opportunities that match your professional profile.
Learn more about NEWMARK
Size
251 employees
Industry
Real Estate & Construction
* Ladders Estimates

Similar Jobs

Ad banner background

Get Ready For Your
Next Interview

More Jobs at NEWMARK

More Real Estate & Construction Jobs

Find similar Manager, Assistant Facility jobs:

NationwideNew York, NY