ATSI is seeking a highly organized and mission-driven Management Analyst (Liaison) to provide direct support within the Office of the Secretary of War (OSW), Office of the Performance Improvement Officer and Director of Administration and Management (OPIO-DA&M) Office. In this role you will facilitate key OSW Leadership initiatives including the Bond Program, bringing operational efficiencies and subject matter expertise to the Department of War (DoW). The team will actively facilitate the identification, on-boarding, integration, and continued success of Executive's serving the DoW under the program through support to high level DoW leadership, DoW offices and private sector executives, Your role within the program will be to be the primary team point of contact and liaison to key Bond program participants enabling your team to provide concierge level support to internal and external Bond program participants through provision of subject matter expertise across broad operational requirements, and carry out day-to-day activities to support this OSW initiative and its most senior leaders, the Secretary and Deputy Secretary of War, and the Military support commands and private sector executive participants.
Key Responsibilities:• Liaise with OSW Leadership, DoW Offices and Components, and other Key Bond program participants as the Team Primary Point of Contact.
• Oversee, provide Quality Control/Quality Assurance, facilitate, direct, engage and assist in the following support actions:
-Prepare draft work products in support of daily operations and meetings.
-Provide office support requirements such as supply inventory and requests, office machine repair orders, Information Technology (IT) account requests, BOND Member travel reservations, and on-site BOND meeting support.
-Assist with the processing of security clearances.
-Assist with the processing of Special Government Employee appointments. The contractor shall review, and file required documents.
-Interact telephonically, face-to-face, and in writing in a courteous and professional manner, displaying patience and cooperation with private sector senior executives and senior government officials.
-Assist with administrative operations to ensure they are met in a timely, orderly, and efficient manner. Administrative operations may include, but are not limited to:
- Event planning
- Event scheduling
- Event logistics
- Office supply procurement
- Phone answering and message taking
- Staff binders and contact lists updating
- Mail and document delivery and retrieval
- Package coordination with FEDEX
- Document photocopying and scanning
- Copier repair coordination
- Calendar updates
- Website or SharePoint maintenance
-Support onboarding or offboarding of personnel, such as CAC and NIPR account requests, routing security clearance paperwork, routing ethics paperwork, etc.
-Prepare travel authorizations and vouchers using the Defense Travel System (DTS), exercising professionalism and patience when frequent changes occur.
-Review all outgoing correspondence for content, grammatical correctness, and established Department of War (DOW) formats.
-Provide record compliance and other record lifecycle material applicable to existing Federal record policy and legislation, in accordance with the DoW Administrative Instruction 15 and other federal record requirements such as DoW, General Services Administration (GSA) and National Archives and Records Administration (NAR)
-All other activities as required or directed in support of OSW initiatives.
Requirements:• Master's Degree and fifteen (15) years' experience or a Bachelor's Degree and twenty (20) years' experience with relevant professional work efforts, preferably within the OSW or the DoW. Including experience providing professional and analytic deliverables, insights in support of technical, managerial, procedural, project tasks, with at least ten (10) years of direct support to senior level DoW personnel.
• Active Secret clearance required at date of hire with ability to obtain TS/SCI.
• Ability to provide on-site support in the Pentagon, Monday through Friday, during core business hours of 8am-4pm with potential shifts in work time based on operational requirements.
• Prior experience working with and/or supporting senior-level officials and knowledge of the structure and missions of the OSW and the Components.
• Experience working correspondence management, task assignment and tracking, or Executive Secretariat-like functions in the U.S. government.
Preferred Qualifications:• Master's Degree and twenty (20) years' experience or a Bachelor's Degree and twenty-five (25) years' experience with relevant professional work efforts, preferably within the OSW or the DoW. Including experience providing professional and analytic deliverables, insights in support of technical, managerial, procedural, project tasks with at least fifteen (15) years of direct support to senior level DoW personnel,
- TS/SCI clearance.
- Exceptional oral and written communication skills.
- High Emotional Quotient (EQ) with the ability to connect with diverse OSW & DoW audiences including Secretary, Deputy Secretary, other Presidentially Appointed, Senate Confirmed (PAS) Principal Staff Assistants, (PSAs) Flag Officers, SES, GS, and private sector executives.
- Strong understanding of concierge level support to urgent requirements.
- Strong people skills with the ability to objectively view requirements and evolve operations to maximize efficiencies.
- Flexible, adaptable, and able to work in unstructured and unconstrained environments.
- Highly proficient with the Microsoft Office Suite of applications, especially Word, Excel, PowerPoint, SharePoint, and Teams.
- Ability to produce quality work independently or in a group setting, provide solutions to customer issues, and solve problems quickly.
Compensation: $140,000 - $165,000 (annualized USD). This range represents the standard pay for this role and is just one component of ATSI's total compensation package. The offered rate will be based on the selected candidate's knowledge, skills, abilities, and/or experience.
Benefits: The ATSI benefits package includes:
Direct Deposits & Allotment
11 Paid Federal Holidays
Paid Vacation & Sick Leave
Medical, Dental, Vision, and Prescription Insurance
Virtual Doctor Visits (unlimited/$0 copays)
Company Paid Short-Term and Long-Term Disability Insurance
Company Paid Basic Life and AD&D Insurance
Voluntary Life Insurance Program
Flexible Spending Plans for healthcare, dependent care, & parking/transportation
Employee Assistance Program (EAP)
Travel Assistance Program
Education Reimbursement
401(k) retirement plan with company match & profit sharing
Paid Parking
Grocery Delivery Service Fee Reimbursement
Pet Insurance
