Salary : $97,269.00 - $121,586.00 Annually
Location : City of Pasadena, CA
Job Type: 2025 - REGULAR FULLTIME 40+ HRS A WK
Job Number: 27-048
Department: Transportation
Division: Transportation Administration
Opening Date: 10/08/2026
Closing Date: 10/22/2026 11:59 PM Pacific
The City of Pasadena Transportation Department is seeking a Management Analyst III (Transportation Analyst) to provide high-level financial and administrative support to the Administration Division.
This position reports directly to the Management Analyst V (Transportation Budget Analyst) and is responsible for preparing expense and revenue forecasts, supporting grant management, monitoring the operating budget, and managing non-general fund sources. The Management Analyst III (Transportation Analyst) will also provide key support for Capital Improvement Projects (CIP).
The ideal candidate has strong analytical abilities, attention to detail, and effective interpersonal skills. Must possess excellent written and verbal communication skills and be familiar with transportation funding sources, preferably within the public sector. The successful candidate should be able to work independently and have experience in budget and fund management, along with solid analytical and problem-solving skills.
Essential FunctionsThe major responsibilities of this position are listed below. For more detailed information, please review the
- Budget/Financial Analysis: Responsible for functions involved in the preparation of the annual operating budget for department, and the Capital Improvement Program (CIP). Monitors and controls budget; conducts revenue and expenditure forecasting and research; fund management, and other financial functions.
- Grant Management: Researches and evaluates grant opportunities to provide financial support for the department's grant strategies and capital improvement projects. Assist with preparation of grant applications, and tracks status of all active grants in the department.
- Program/Organizational Analysis: Analyzes and evaluates /division/ objectives, programs, organizational structure, operations, and control systems; coordinates City wide programs.
- Contract Administration: Research contract services and supply needs; develops and negotiates contract terms; monitors contract compliance and mediates user/provider complaints.
- Conducts research and analyzes financial and statistical data. Assists in the development of goals, objectives, policies, and procedures; investigates, interprets, analyzes, and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets, and explains City policies and procedures; confers with members of the public to explain procedures and policies; investigates and prepares reports on specific requests and complaints pertaining to City/departmental/division activities.
- Conducts research and analyzes statistical and other data; makes recommendations on administrative and operational problems, policies, and procedures.
- Represents the City in the community and at interdepartmental, interagency, and professional meetings.
- Regular attendance is an essential function of this classification.
COMPETENCIESThe following list represents the core competencies needed for success in this position.
- Analyzing & Interpreting Data draws meaning and conclusions from quantitative or qualitative data.
- Attention to Detail focuses on the details of work content, work steps, and final work products.
- Business Process Analysis defines, assesses, and improves operational processes and workflow.
- Communication engages effectively in dialogue and effectively in writing.
- Critical Thinking analytically and logically evaluates information, propositions, and claims.
- Informing proactively obtains and shares information.
- Teamwork collaborates with others to achieve shared goals.
Qualification GuidelinesMinimum qualifications: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance. Example:
- Bachelor's degree in business or public administration, finance, or a closely related field.
- Three (3) years of full-time progressively responsible analytical or administrative experience, one year of which is at the journey level.
Desired qualifications: - Municipal/government budget or finance experience is highly desired.
- Knowledge of procurement practices and procedures preferred.
- Familiarity with Tyler Munis or other financial management systems.
- Contract and budget preparation and administration.
SELECTION PROCESSThe selection process will consist of any combination of evaluation of training and experience/subject matter expert review, candidates deemed most highly qualified will be invited to participate in a written examination of analytical skills, structured interviews and/ or a department-level interview.
VACANCY INFORMATIONThere is currently one vacancy in the Administration Division of the Transportation Department. The resulting eligibility list from this recruitment may be used to fill this vacancy and similar vacancies in the future.
Candidates selected for this position are subject to a one-year probationary work period.
Special Requirements Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record, may be required for some assignments.
Retirement: The City of Pasadena contracts with the California Public Employees' Retirement System (CalPERS) to offer a defined benefits program for eligible employees.
"New" CalPERS members are subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and receive the following benefit formula: 2% at 62
"Classic" members of CalPERS receive the following benefit formula: 2.5% at 55
Deferred Compensation:* The City offers a 457(b) deferred compensation plan to help employees save for their retirement and supplement their CalPERS pension. Employees can defer salary with pre-tax or Roth after-tax deductions.
Health Insurance: *The City contracts with CalPERS to offer several comprehensive health plans that include Health Maintenance Organization (HMO) plans and Preferred Provider Organization (PPO).
Other Benefits include: *- Dental Insurance (HMO and PPO plans offered)
- Paid leave (holidays, sick leave, vacation leave)
- City-paid Life and Long-Term Disability insurance
- Voluntary vision, life, accident, and critical illness insurance
- Medical & Dependent Care Flexible Spending Accounts
- Professional Development Allowance
- Free Employee Assistance Program
*These benefits may vary for employees whose FTE is less than .75 or work less than 30 hours per week.
01
To further assist us with reviewing your qualifications, please answer the following questions. Please complete all sections of this form truthfully and completely. Your responses will be validated if you are considered one of the most qualified applicants. Although resumes will be accepted and evaluated, this form must be completed if the application is to be considered valid. "See resume" is not a valid response to work history. Your responses should be clearly described in your application work history experience. Please select yes to reflect that you have read and understand this statement.t
02
What is your highest level of education achieved?
- High School diploma or equivalent
- Some college
- Associate's degree
- Bachelor's degree
- Master's or advanced degree
- None of the above
03
What best describes your full-time years of progressively responsible analytical or administrative experience?
- No experience, but willing to learn
- 2 years of experience
- 3 years of experience
- 4 or more years of experience
04
In 200 words or less describe your administrative and/or analytical experience. If no experience, please respond "N/A".
05
In 200 words or less describe your budgeting experience as it relates to government or municipal budgeting. Include the size of the budget and your role in both the preparation and monitoring of the budget. If no experience, please respond "N/A".
06
Which statement best describes your experience with the use of financial enterprise resource planning systems such as Tyler Munis or other?
- I use financial/enterprise resource planning systems on occasions.
- I use financial/ enterprise resource planning systems regularly as a part of my daily tasks.
- I have used financial/ enterprise resource planning systems in the past.
- I do not use financial/ enterprise resource planning systems.
07
Briefly describe your experience, if any, with contract management. Your response should include the name of the agency where the work was performed and your title. If no experience, please respond N/A.
08
Do you have public sector experience?
Required Question
