Management Analyst

Salary : $101,024.00 - $122,796.00 Annually
Location : St. Helena
Job Type: Full-Time
Job Number: 2027-08
Department: City Manager's Office
Opening Date: 10/07/2026
Closing Date: 11/1/2026 11:59 PM Pacific
FLSA: Exempt
Bargaining Unit: UCP

DEFINITION:

Under general supervision (Management Analyst) or direction (Senior Management Analyst), performs a wide variety of administrative and analytical support duties for an assigned department; participates in assigned administrative processes, procedures and programs; provides information and assistance to the public regarding assigned programs and services; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS:

Management Analyst

The Management Analyst is the journey level class in the Management Analyst series. Employees within this class are expected to perform a full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Senior Management Analyst

The Senior Management Analyst is the advanced journey level class in which incumbents are expected to perform complex and advanced duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

SUPERVISION RECEIVED/EXERCISED:

Management Analyst

Receives general supervision from assigned Department Head. Incumbents in this classification may exercise technical and functional supervision over assigned staff.

Senior Management Analyst

Receives direction from assigned Department Head. Incumbents in this classification may exercise technical and functional supervision over assigned staff.

• Participates in assigned administrative support functions including the assigned budget; participates in various specialized department programs.
• Participates in the development and implementation of operational and administrative programs, policies and procedures.
• Participates in the preparation and administration of assigned budget(s); maintains and monitors appropriate budgeting controls. Senior Management Analysts direct the preparation and administration of assigned budget(s) and prepare various financial reports as required.
• Collects, compiles and analyzes information from various sources on a variety of specialized topics related to assigned programs; prepares reports which present and interpret data and identifies alternatives; makes and justifies recommendations.
• Serves as a liaison with public and private organizations, community groups and other related organizations.
• Receives and responds to complaints and questions from the general public relating to assigned area of responsibility; reviews problems and recommends corrective actions; prepares summary reports as required.
• Participates in special projects including research and development of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports; participates in a variety of Department operations.
• Prepares comprehensive technical records and reports pertaining to assigned area of responsibility, including resolutions and ordinances; conducts research and comprehensive data collection efforts to support analysis.
• Provides training in a variety of areas to department and City staff as required.
• Prepares grants, including writing, investigating, monitoring and reporting of grants.
• Assists in the preparation of ordinances and other supporting program documents; prepares and monitors program contracts and related proposals; monitors compliance with applicable contractual agreements.
• Coordinates activities with other City departments, the public and outside agencies.

(The following are minimal qualifications necessary for entry into the classification.)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Management Analyst/Senior Management Analyst. A typical way of obtaining the required qualifications is to possess the equivalent of:

Management Analyst

Some administrative and analytical experience, preferably with a local municipality, and a Bachelor's degree from an accredited college or university with major course work in public administration, business administration or a related field.

Senior Management Analyst

Three years of administrative and analytical experience, preferably with a local municipality, and a Bachelor's degree from an accredited college or university with major course work in public administration, business administration or a related field. License/Certificate: Possession of, or ability to obtain, a valid Class C California driver's license.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS's necessary to perform essential duties of the position.)

Knowledge of:

Principles and practices of program development; methods of research, program analysis and report preparation; policies and procedures of the assigned department; principles and practices of budget administration; principles of public administration, including personnel management or organizational development; public relations techniques; principles and procedures of accounting and procurement practices; English usage, spelling, grammar and punctuation; Federal, State and local laws, codes and regulations; perform complex administrative and analytical activities for assigned programs; understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities; interpret and apply administrative and departmental policies and procedures; perform responsible and difficult administrative work involving the use of independent judgment and personal initiative; research, analyze, and evaluate programs, policies, and procedures; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; prepare clear and concise reports; independently prepare correspondence and memoranda; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

Communicate clearly and concisely, both orally and in writing; maintain mental capacity which allows for effective interaction and communications with others; maintain physical condition appropriate to the performance of assigned duties and responsibilities; prepare, maintain and reconcile various financial, accounting and statistical records; maintain accurate records; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze complex issues and develop and implement appropriate responses; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Skill to:

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Retirement:

• CalPERS Defined Benefit Retirement: 2% at 55 formula for Classic members hired prior to January 1, 2012. 2% at 60 formula for Classic members hired on or after January 1, 2012. 2% at 62 for new (PEPRA) members hired on or after January 1, 2013.
  • Employee (EE) is responsible for payment of the EE share of the pension cost.
• City employees also participate in the Social Security system.
• Deferred Compensation Plan - Matching up to $200/month.

Insurance:

• City-paid health, dental, and vision insurance coverage for employees and their eligible dependents.
• Life Insurance - $50,000 - City Paid.
• Dependent Care Program.
• Healthcare Flexible Spending Account.
• Employee Assistance Program.

Leaves:

• Vacation accrues at varying rates for full-time employees. The beginning accrual rate is ten working days per year, increasing with tenure.
• Twelve holidays annually.
• Two personal convenience days per year (increases to five days after five years).
• 40 hours Executive Leave.
• Sick leave (twelve days per year).
• Bereavement Pay - 5 days for death of immediate family.

Additional Pays:

• Bilingual Pay - 2.5% written, 2.5% verbal.
• Longevity Pay - Available after 5 years of continuous service.
• Vehicle Allowance of $200/month.