Your opportunity
This role, based in Denver, will report to the Director, LTI and Retirement Plans. Responsible for administering equity-based programs including synthetic equity interests mutual fund awards, Employee Purchase Plan, and others. Also responsible for administering the 401(k) Plan. You will answer employee questions and resolve problems while exercising good judgment within defined practices and policies.
- Prepare reports and send files to payroll, accounting, auditors (internal and external), and outside vendors for LTI, ESPP Plans, 401(k) Plan and Deferred Compensation Plans on a monthly, quarterly, or as needed basis
- Upload annual grants, revise and update grant agreements for review. Build and issue all Fund Unit award agreements through DocuSign. Track award acceptances and follow up on outstanding awards
- Run preliminary vesting reports to audit and revise the data prior to each vesting
- Manage ESPP including enrollment tracking, contribution audits, purchases, grant uploads, termination processing and payroll recordings. Maintain ESPP plan costs and break-even analysis.
- Assist with the annual preparation of the 401(k) non-discrimination testing template
- Annual notification to new participants of 401(k) Return of Excess (ROE) limits. File ROE requests on behalf of participants
- Reconcile and support grants, distributions, termination and cancellation activity to ensure plan compliance and accurate financial reporting related to equity compensation matters
- Global mobility tracking for 401(k), Purchase Plan and LTI awards participation. Communicate changes to eligible participants
- Maintain annual U.S. calendar for scheduled activities and deadlines relating to 401(k) and LTI responsibilities. Answer employee questions and resolve problems
- Maintain budget accounting and accrual tracking for the US LTI and retirement plans
- Reconcile data for accuracy, audit data between Payroll and recordkeeper on a quarterly basis, generate reports such as Employee Ownership reporting, monthly financial reporting, ad hoc requests, closing statements, transaction notifications, etc.
- Assist with preparation of inter-office or broad-based communications. Build and maintain employee educational materials and resources on company intranet
- Maintain and update process documentation as necessary
- As a member of the People Department, work closely with other departments such as Payroll, Finance, Accounting, Legal, Tax and Compliance teams
- Understand the details of the global LTI plans
- Suggest improvements in overall global plan administration including cost minimization ideas
- Participate in special projects as needed
- Carry out additional duties as assigned
What to expect when you join our firm
- Hybrid working and reasonable accommodations
- Generous Holiday policies
- Excellent Health and Wellbeing benefits including corporate membership to Wellhub
- Paid volunteer time to step away from your desk and into the community
- Support to grow through professional development courses, tuition/qualification reimbursement and more
- Maternal/paternal leave benefits and family services
- Unique employee events and programs including a 14er challenge
- Complimentary beverages, snacks and all employee Happy Hours
Must have skills
- Experience in retirement and LTI plans
- High degree of accuracy and attention to detail
- Ability to appropriately handle confidential information
- Strong Excel skills
- Intermediate knowledge of HRIS systems (i.e. Access, SAP, etc.)
- More than 5 years experience in stock plan administration, accounting, or a related field required
- Ability to plan, prioritize and organize effectively to meet deadlines
- Ability to build and maintain detailed process documents
- Ability to work independently with little or no supervision
- Strong communication skills, including verbal, written, and interpersonal
- Basic knowledge of accounting, tax and payroll requirements associated with stock plan administration a plus
Nice to have skills
- Accounting knowledge desired
- AI experience
- Ability to audit payroll results and research discrepances
- Write clear and concise communications
Supervisory responsibilities
Potential for growth
- Mentoring
- Leadership development programs
- Regular training
- Career development services
- Continuing education courses
Compensation information
The base salary range for this position is $120,000 - $140,000. This range is estimated for this role. Actual pay may be different. This position will be open through October 31, 2026.
Colorado law requires an estimated closing date for job postings. Please don't be discouraged from applying if you see this date has passed.Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.
Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here.
