Status: Full-Time
Shift: Monday through Friday, 8:00am - 5:00pm
Location: Butler, PA; New Stanton, PA; or Lancaster, PA
FLSA Status: Exempt
Pay: $110,000 to $160,000 per year
Reports to: Senior Vice President of Parts
SUMMARY
The Logistics & Company Fleet Manager is responsible for overseeing the daily operations, safety, maintenance, utilization, and lifecycle management of the company's fleet of approximately 300 vehicles. This position also leads a team of 7-10 Route Truck Drivers and is accountable for transportation logistics, fleet compliance, vehicle replacement planning, vendor management, and cost control.
The ideal candidate will ensure vehicles are safe, reliable, and available to support business operations while maximizing fleet efficiency and minimizing operational downtime and costs.
ESSENTIAL DUTIES include the following. Other duties may be assigned.
Fleet Management
- Oversee the maintenance, repair, and overall condition of the company's fleet of approximately 250-300 vehicles.
- Develop and manage preventive maintenance schedules to maximize vehicle uptime and reliability.
- Monitor vehicle inspections, registration renewals, licensing, permits, and compliance requirements.
- Coordinate repairs with internal service departments and external vendors.
- Evaluate fleet performance, utilization, fuel consumption, repair costs, and vehicle replacement needs.
- Maintain accurate fleet records, including maintenance history, warranties, registrations, and asset inventories.
- Investigate vehicle incidents, accidents, and damage claims and coordinate corrective actions.
- Ensure fleet operations comply with all federal, state, local, DOT, and company safety regulations.
Fleet Acquisition & Disposal
- Develop and manage the company's annual fleet replacement strategy and budget.
- Research, evaluate, and procure replacement vehicles based on operational needs and cost-effectiveness.
- Negotiate pricing and specifications with manufacturers, dealerships, upfitters, and vendors.
- Coordinate vehicle upfitting, equipment installation, branding, and deployment.
- Manage the sale, auction, trade-in, or disposal of retired fleet assets to maximize return on investment.
- Monitor vehicle market trends and lifecycle costs to support strategic purchasing decisions.
Logistics & Transportation Management
- Supervise and support 7-10 Route Truck Drivers.
- Manage route planning and transportation schedules to ensure timely deliveries and efficient operations.
- Monitor route performance, driver productivity, and on-time service metrics.
- Assign work schedules and coordinate driver coverage for vacations, absences, and business demands.
- Identify opportunities to improve transportation efficiency and reduce operating costs.
- Analyze operational data and recommend process improvements to increase productivity.
- Maintain and monitor relationships with outside transportation resources, including PACCAR parts distribution facilities and transportation companies.
Budgeting & Cost Management
- Develop and manage fleet and logistics budgets.
- Monitor expenses related to fuel, maintenance, repairs, licensing, insurance, and vehicle acquisition.
- Identify and implement cost-saving initiatives while maintaining operational effectiveness.
- Prepare periodic reports on fleet performance, operational metrics, and budget performance.
CORE COMPETENCIES
- Demonstrates sound judgment and decision-making.
- Takes ownership of operational challenges and drives solutions.
- Builds strong working relationships across multiple departments and locations.
- Effectively prioritizes competing demands in a fast-paced environment.
- Maintains a high level of integrity, professionalism, and accountability.
- Adapts quickly to changing business needs and operational requirements.
- Utilizes data and analytics to support recommendations and business decisions.
- Leads by example and promotes a culture of safety, operational excellence, and continuous improvement.
- Develops and mentors employees to maximize performance and engagement.
- Communicates clearly and effectively with employees, vendors, customers, and company leadership.
TRAVEL REQUIREMENTS
Some travel is required and may include both local and overnight travel. This position requires visits to company locations, warehouses, vendor facilities, industry conferences, and other business-related meetings. Occasional overnight travel will be necessary to support operational needs, maintain business relationships, and ensure effective oversight of fleet and logistics operations.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- EDUCATION AND WORK EXPERIENCE
High school diploma or general education degree (GED) required - Post-secondary degree in Business Administration, Supply Chain Management, Transportation, Logistics, Fleet Management, or a related field preferred.
- Minimum of 5 years of experience managing fleet operations, logistics, transportation, or a combination thereof.
- Experience overseeing a fleet of 100+ vehicles preferred.
- Prior supervisory or management experience required.
- Experience with vehicle sourcing, purchasing, replacement planning, and asset disposal preferred.
- Experience managing commercial drivers and transportation operations preferred.
- Equivalent combination of education and relevant experience may be considered.
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MATHEMATICAL SKILLS
Ability to perform business and financial calculations involving percentages, ratios, averages, budgets, depreciation, and cost analysis.
Ability to analyze fleet operating expenses, maintenance trends, fuel consumption, and vehicle lifecycle costs.
Ability to prepare forecasts and recommendations related to vehicle replacement, capital expenditures, and operational efficiency.
Proficiency in interpreting data and generating reports using Microsoft Excel and fleet management systems.
Ability to calculate and evaluate key performance indicators (KPIs) to support operational decision-making.
REASONING ABILITY
Ability to solve complex operational and business problems involving multiple variables where limited standardization may exist. Ability to interpret and apply financial, operational, and regulatory information and exercise sound judgment in situations where only limited guidance is available. Ability to assess risk, develop strategic recommendations, and make decisions that impact fleet performance, employee safety, operational efficiency, customer service, and company profitability. Ability to anticipate future business needs and proactively develop fleet and logistics strategies that support organizational objectives.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid driver's license required, valid CDL preferred; and must meet company insurability standards.
PHYSICAL DEMANDS
Ability to travel between company locations as needed.
Ability to inspect vehicles, including climbing into and around commercial vehicles.
Ability to lift up to 25 pounds periodically.
Ability to work in both office and shop environments.
Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee regularly works in office settings and dealership or warehouse settings. The employee may occasionally be exposed to moving mechanical parts, vehicle traffic, fumes, airborne particles, varying weather conditions, and moderate noise levels while visiting service departments, warehouses, and customer facilities.
