Licensed Pharmacist(Pharmacy Supervisor) - Procurement Program Manager

Summary

Under the direction of the Associate Chief, Pharmacy Operations, and in concert with other supervisory personnel within the Pharmacy Department, the incumbent is responsible for the operation of the pharmacy procurement program across two campuses, six pharmacy sites (Department of War (DoW) and Veterans Affairs (VA)), and associated VA community-based outpatient clinics (CBOCs).

Duties

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The incumbent performs analytical and evaluative work associated with line and program activities of the Pharmacy Department. The incumbent organizes and develops information to provide a solid base upon which Pharmacy Management can make effective data-driven decisions to anticipate and meet pharmaceutical needs of customers and goals of the Facility and Network. The incumbent is responsible for the collection, analysis, and evaluation of data to achieve optimal utilization of medication procurement and destruction.Major Duties and Responsibilities:

A. Program Management

• Utilize strict accounting practices to maintain an accurate budget. Provide upper management with quarterly, monthly and often daily updates on budget status. Maintain sufficient inventory for the needs of the Medical Center, yet not exceeding budget allowance.
• Incumbent presents upper management on a routine basis: expenditure reports, cost analysis, stock usage, budget forecast, drug shortages, drug recalls and new product cost impact.

B. Supervisory and Managerial

• The incumbent has responsibility for complete oversight of the functional areas described above and for independently planning, designing, and carrying out programs, projects, studies, or other work functions within the facility.
• The incumbent is independently responsible for long-range planning and organizing the specific work activities outlined in these functions, requiring coordination with peers and field representatives.
• The incumbent plans, develops, and carries out vital initiatives related to specific functions, concerns, projects and programs essential to the missions of the facility, VISN, and VHA to ensure the safety and quality of patient care.
• The incumbent works independently assigning, scheduling, monitoring and evaluating subordinates with the day-to-day operations to ensure VHA achieves its vision and mission.

C. Control Point Management

• Incumbent is responsible for daily functions related to fund control management.
• Responsible for processing 1358s, 2237s, and purchase card orders for obligating appropriate funds for pharmacy service budget.
• Acts as a purchase cardholder approving official for the Pharmacy Service and oversees purchases of pharmacy procurement technicians.
• Incumbent complies with all Federal, VA, and local acquisition policies and regulations.
• Responsible for making decisions concerning cost containment related to pharmacy transactions.

D. Inventory Management

• Incumbent is responsible for inventory management of all pharmaceuticals and supplies for the pharmacy service.
• Assure the proper pharmacy storage of all pharmaceuticals and supplies.
• Reviews CMOP backorders and adjusts local inventory as needed to meet patient needs. Monitors CMOP rejects to adjust items that are sent back to station due to backorders.
• Responsible for the annual wall-to-wall inventory preparation.
• Serves as liaison between Logistics, Prosthetics, and Supply and Distribution services.

E. Administrative

• Makes recommendations to pharmacy administration regarding system-related changes that might enhance departmental productivity and/or Veteran patient care services.
• Monitors and supports pharmacy compliance with existing regulatory rules, laws, and standards.
• Is responsible for the security of the assigned area particularly as it relates to controlled substances. Incumbent helps to ensure departmental and medication security, including controlled substances as required by the Department of Veterans Affairs and the Drug Enforcement Agency.
• Assists in the recommendation, drafting and implementation of departmental policies and procedures.
• Helps to monitor and ensure compliance with the departments and hospital's policies and procedures.

VA Careers - Pharmacy: https://youtube.com/embed/Fn_ickNBEws

Work Schedule: Monday - Friday, 7:30am - 4:00pm.

Telework: Ad Hoc.

Virtual: This is not a virtual position.

Functional Statement #: Licensed Pharmacist(Pharmacy Supervisor) - Procurement Program Manager/PD10150F

Relocation/Recruitment Incentives: Not Authorized.

Permanent Change of Station (PCS): Not Authorized.

Financial Disclosure Report: Not required

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government;
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• English Language Proficiency: Pharmacists must be proficient in spoken and written English as required by 38 U.S.C. 7402(d), and 7407(d).
• Education: Graduate of an Accreditation Council for Pharmacy Education (ACPE) accredited College or School of Pharmacy with a baccalaureate degree in pharmacy (BS Pharmacy) and/or a Doctor of Pharmacy (Pharm.D.) degree. Verification of approved degree programs may be obtained from the Accreditation Council for Pharmacy Education, 20 North Clark Street, Suite 2500, Chicago, Illinois [redacted]; phone: [redacted], or through their Web site at: http://www.acpe-accredit.org/.(NOTE: Prior to 2005 ACPE accredited both baccalaureate and Doctor of Pharmacy terminal degree program. Today the sole degree is Doctor of Pharmacy.) (TRANSCRIPTS REQUIRED)
  
  • -OR-
  • Graduates of foreign pharmacy degree programs meet the educational requirement if the graduate is able to provide proof of achieving the Foreign Pharmacy Graduate Examination Commission (FPGEC) Certification, which includes passing the Foreign Pharmacy Graduate Equivalency Examination(FPGEE) and the Test of English as a Foreign Language Internet-Based Test (TOEFL iBT). (DOCUMENTATION REQUIRED)
• Licensure: Full, current and unrestricted license to practice pharmacy in a State, Territory, Commonwealth of the United States (i.e., Puerto Rico), or the District of Columbia. The pharmacist must maintain current registration if this is a requirement for maintaining full, current, and unrestricted licensure. A pharmacist who has, or has ever had, any license(s) revoked, suspended, denied, restricted, limited, or issued/placed in a probationary status may be appointed only in accordance with the provisions in VA Handbook 5005, Part II, Chapter 3, section B, paragraph 16.

Grade Determinations: Responsible for the professional and administrative management of an assigned area in pharmacy service, to include budgetary execution. Such individuals have responsibilities for supervising multiple pharmacists and technicians. Manages people, maintains effective interdepartmental relations, and cooperates with other services to accomplish the medical facility's mission and goals. Develops performance standards, assures that the program area is compliant with all regulatory and accrediting body requirements, designs and implements orientation and training programs for staff, and develops and maintains systems to monitor the performance of staff activities. Develops policies and procedures relative to their assigned area. Pharmacists assigned to this position must demonstrate the following GS-13 KSAs:

• Ability to effectively supervise subordinate staff.
• Ability to communicate orally and in writing to persuade and influence clinical and management decisions.
• Expert understanding of regulatory and quality standards pertaining to pharmacy.
• Skill in managing people or programs.

Along with the GS-12 KSA's:

• Knowledge of professional pharmacy practice.
• Ability to communicate orally and in writing to both patients and health care staff.
• Knowledge of laws, regulations, and accreditation standards related to the distribution and control of scheduled and non-scheduled drugs and pharmacy security.
• Skill in monitoring and assessing the outcome of drug therapies, including physical assessment and interpretation of laboratory and other diagnostic parameters.

Preferred Experience: Prior procurement-related pharmacy work experience, completion of a PGY-1 Pharmacy Residency, and ideally completion of a PGY-2 Health System Pharmacy Administration and Leadership Residency.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is 13. The actual grade at which an applicant may be selected for this vacancy is in the range of 13 to 13.

Physical Requirements: Please see VA Handbook 5019

Education

Transcripts are required for your applications.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status.