The OpportunityThe Legal Support Assistant performs a variety of administrative duties for assigned attorneys working in a fast paced Labor & Employment practice. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters
The Day-To-DayOn any given day, you will:
- Draft, input, revise and finalize routine correspondence, memoranda and other legal documents,
- Proofread documents and check for appropriate formatting, spelling, grammar and context
- Verify all attachments, exhibits and enclosures are included with transmittal letters/memos
- Complete client/matter forms, request conflicts of interest checks, open new files and maintain all client and general files
- Manage busy and complex attorney and team calendars. Coordinate and manage depositions, mediations, client meetings, team meeting schedules and calls
- Maintain client contact information
- Maintain electronic client and general files. Review incoming mail, ensure client documents and emails are properly uploaded and filed to the DMS system
- Prepare documents and packages for mail, messenger, and overnight delivery
- Enter attorney time and send time entry reminders
- Coordinate and follow through on requests and projects with other support departments (e.g. word processing, receptionists, records clerks, office services, conflicts department, finance, etc.)
- Prepare and process expense reports, and vendor invoices in Chrome River
- Schedule attorney appointments/client meetings, prepare agendas, coordinate conferences and travel arrangements
- Complete other duties and projects as assigned
You Have- High School Diploma or equivalent certificate
- 3-5 years of law firm secretarial experience required
- Proficiency in Microsoft Programs (Word, Outlook, Excel, PowerPoint)
- Excellent grammatical and spelling skills
- Ability to work well within a team setting
- Ability to act independently and make sound decisions within the scope of the position's responsibilities.
- Excellent troubleshooting, problem resolution, and follow through skills in order to oversee and complete assignments/tasks from inception to completion.
- Familiarity with InTapp, Chrome River, IRM, document management systems or similar technology
What We ProvideSeyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.
Location Specific LanguageThe salary range for this role is $80,000-$90,000 annually, which is based on a 35 hour work week. This range is only applicable for jobs to be performed in Boston. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).
#LI-Hybrid
#LI-DNP
This position is based in Boston, MA 02210
- High School Diploma or equivalent certificate
- 3-5 years of law firm secretarial experience required
- Proficiency in Microsoft Programs (Word, Outlook, Excel, PowerPoint)
- Excellent grammatical and spelling skills
- Ability to work well within a team setting
- Ability to act independently and make sound decisions within the scope of the position's responsibilities.
- Excellent troubleshooting, problem resolution, and follow through skills in order to oversee and complete assignments/tasks from inception to completion.
- Familiarity with InTapp, Chrome River, IRM, document management systems or similar technology
On any given day, you will:
- Draft, input, revise and finalize routine correspondence, memoranda and other legal documents,
- Proofread documents and check for appropriate formatting, spelling, grammar and context
- Verify all attachments, exhibits and enclosures are included with transmittal letters/memos
- Complete client/matter forms, request conflicts of interest checks, open new files and maintain all client and general files
- Manage busy and complex attorney and team calendars. Coordinate and manage depositions, mediations, client meetings, team meeting schedules and calls
- Maintain client contact information
- Maintain electronic client and general files. Review incoming mail, ensure client documents and emails are properly uploaded and filed to the DMS system
- Prepare documents and packages for mail, messenger, and overnight delivery
- Enter attorney time and send time entry reminders
- Coordinate and follow through on requests and projects with other support departments (e.g. word processing, receptionists, records clerks, office services, conflicts department, finance, etc.)
- Prepare and process expense reports, and vendor invoices in Chrome River
- Schedule attorney appointments/client meetings, prepare agendas, coordinate conferences and travel arrangements
- Complete other duties and projects as assigned
