Legal Support Assistant - Labor and Employment

The Opportunity

As a Litigation Legal Support Assistant, you will provide a variety of legal assistant and administrative duties for assigned attorneys in our Labor and Employment practice. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

Daily Schedule: 8:30 am - 5:00 pm OR 9:00 am - 5:30 pm; hybrid schedule: 3 days in office/week

This position is based out of our Century City office: 2029 Century Park East, Suite 3500, Los Angeles, CA 90067

The Day-To-Day

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

• Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case "shell" documents for use by attorneys.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review all incoming mail, distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time. Send time entry reminders.
• Assist with review and edit of bills as necessary.
• Schedule appointment and make arrangements for meetings, conferences and travel.
• Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
• Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members' attorneys.
• Other duties and projects as assigned.

You Have

• 3-5 years of litigation legal assistant experience required, Labor and Employment experience preferred
• Recent experience at a large, national firm.
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
• The ability to organize, prioritize and meet the demands off multiple attorney assignments.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

The salary range for this role is $70,000 - $101,000 annually, which is based on a 37.5 hour work week. This range is only applicable for jobs to be performed in Century City. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

#LI-Hybrid

#LI-DNP

This position is based in Los Angeles, CA 90067

• 3-5 years of litigation legal assistant experience required, Labor and Employment experience preferred
• Recent experience at a large, national firm.
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
• The ability to organize, prioritize and meet the demands off multiple attorney assignments.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

• Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case "shell" documents for use by attorneys.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review all incoming mail, distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time. Send time entry reminders.
• Assist with review and edit of bills as necessary.
• Schedule appointment and make arrangements for meetings, conferences and travel.
• Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
• Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members' attorneys.
• Other duties and projects as assigned.