Nossaman LLP is seeking an experienced Legal Secretary to join its Los Angeles office and support attorneys in the Firm's Infrastructure Group. The Legal Secretary will support attorneys working on complex, high-profile matters that require exceptional organization, accuracy, judgment, and attention to detail. The position will be hybrid (onsite 2+ days per week) and will report to the Legal Support Services Supervisor.
Our Infrastructure Group represents clients in matters involving public infrastructure, construction claims, and transportation projects. Many of the group's clients are government agencies responsible for developing, maintaining, and improving essential public facilities and transportation systems.
The hourly range for the position of Legal Secretary at Nossaman is approximately $46.16 to $58.98 an hour. The successful candidate's annual compensation for this position is reasonably expected to be set between $90,000 and $115,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate's qualifications and experience.
Key Responsibilities- Collaborate with attorneys and team members to manage assignments, priorities, deadlines, and day-to-day workflow.
- Prepare, revise, proofread, format, and finalize correspondence, pleadings, briefs, discovery documents, reports, and other complex legal materials.
- Maintain attorney calendars, monitor deadlines, schedule meetings, and coordinate depositions, mediations, arbitrations, hearings, and trials.
- Organize and maintain electronic and physical files in accordance with firm procedures and records-management requirements.
- Coordinate court filings, service of documents, and other case-related submissions while confirming compliance with applicable requirements and deadlines.
- Communicate professionally with clients, courts, government agencies, vendors, and internal departments.
- Provide administrative assistance such as running conflict checks, opening new matters, and various other tasks.
- Anticipate attorney and client needs, identify potential scheduling or workflow issues, and take appropriate action to support timely completion of work.
- Provide backup support to other legal secretaries and contribute to a collaborative, service-oriented team environment.
Experience & Qualifications- At least five years of recent legal secretary experience, preferably supporting multiple partners and associates.
- Experience providing administrative and document-production support to multiple attorneys in a sophisticated legal environment.
- Advanced proficiency in Microsoft 365 and the ability to learn and effectively use legal technology and document-management systems.
- Strong legal document production skills, including experience formatting pleadings, briefs, appendices, tables of contents, tables of authorities, footnotes, headers, and footers.
- Excellent proofreading, grammar, spelling, punctuation, and document-quality-control skills.
- Strong organizational and time-management skills, with the ability to manage competing priorities and meet exacting deadlines.
- Excellent written and verbal communication skills, sound judgment, discretion, and a strong client-service orientation.
- Demonstrated initiative, accountability, flexibility, and the ability to work both independently and collaboratively.
- Demonstrated ability to produce, revise, proofread, and format complex legal documents accurately and efficiently in a deadline-driven environment.
Agency submissions are not being accepted at this time.
