The RoleThe
Legal Operations & Compliance Specialist manages critical administrative, operational, and regulatory workflows across the organization. This individual acts as a central operational liaison handling vendor contract lifecycles, state and corporate licensing, legal inquiries and subpoena response coordination, and the execution of sensitive, complex insurance and human resources documentation.
What You'll Do- Serve as the primary administrator for vendor agreements, non-disclosure agreements (NDAs), master service agreements (MSAs), statements of work (SOWs), and amendments.
- Coordinate internal legal reviews, maintain signature workflows, and ensure contract terms align with corporate standard operating procedures.
- Track key contract dates (renewals, opt-outs, price escalations, expirations) and proactively alert relevant parties prior to automatic renewals.
- Maintain the corporate contract repository.
- Oversee and maintain corporate and individual licenses, state registrations, and annual statutory filings across all operating jurisdictions.
- Coordinate the renewal of commercial insurance policies (e.g., General Liability, Cyber, E&O, D&O, Workers' Compensation) and manage certificate of insurance (COI) requests from clients and vendors.
- Monitor and assist with insurance agency and related personnel licensing requirements, as well as state renewal deadlines.
- Act as the internal point of contact for incoming legal service of process, third-party subpoenas and regulatory inquiries.
- Partner with the People/HR department on legally sensitive employee matters, including severance/separation agreements, and restrictive covenants (non-compete/non-solicitation).
- Help maintain, and track employee handbooks, corporate policies, compliance training attestations, and state-required compliance.
What You Bring- Bachelor's degree in Business Administration, Legal Studies, or related field; or equivalent practical experience.
- An ABA-approved Paralegal Certificate is strongly preferred.
- 5+ years of experience in paralegal support, legal operations, contract management, and/or corporate compliance.
- Proficiency with Contract Lifecycle Management (CLM) software, e-signature tools (DocuSign, PandaDoc), HRIS platforms, and document management systems.
- Demonstrated history of managing sensitive, privileged, and proprietary records with discretion.
- Proven capacity to manage high-stakes deadlines across disparate functions (operations, insurance, HR) without drop-off.
- Prior experience dealing directly with corporate insurance brokers and state licensing portals (e.g., NIPR for insurance licensing, state Secretary of State databases).
- Demonstrated capability in designing, documenting, and implementing operational processes.
- Outstanding verbal and written executive communication skills.
- Strong relationship management skills.
Why OnPay?- Momentum that matters: We're backed by over $100MM in new funding and scaling rapidly.
- Market-leading product: OnPay consistently ranks among the highest-rated payroll solutions, earning top marks for usability, customer satisfaction, and support.
- Remote flexibility: Work from anywhere in the U.S., or join our collaborative HQ team in Atlanta's Ponce City Market if you reside in the Atlanta metro area.
- Competitive compensation: Base salary + bonus + stock options = real upside for high performers.
- Comprehensive benefits: 4 weeks PTO + paid holidays, Medical/Dental/Vision, Short- & Long-Term Disability, Life Insurance, Fertility Benefits, Parental Leave, and a 401(k) with company match.
- Growth culture: Join a team with deep payroll expertise and a genuine commitment to helping employees grow their careers.
- Client-first ethos: OnPay is built on a culture of transparency and service - from our transparent pricing to our commitment to making running a small business simpler.
Location & CompensationRemote (U.S.) | Atlanta HQ OptionalCompensation includes a base salary range of
$90,000 to $105,000, plus bonuses and stock options. Final offer amounts are determined by multiple factors, including candidate experience and expertise, and may vary from the amounts listed above.
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