s n Exective ssistnt t VieoLbs, yo will be pivotl tem member responsible for spporting or exective tem in mnging their y-to-y ctivities while ensring the highest level of iscretion n confientility. Yo will nticipte the nees of yor tem n help them sty focse on their priorities by resolving opertionl n ministrtive isses before they rise. This role lso incles light prlegl-type work in spport of or IP n licensing bsiness, so cnites comfortble ron legl ocments n processes will thrive here. If yo re proctive, orgnize, n highly motivte professionl, we invite yo to join or tem.
escription Job Title: Legl Exective ssistnt
Loction: SF By re (Hybri)
Reports to: Chief Operting Officer
Comp: OE $12-$155k per yer + bons eligible
Mst be leglly thorize to work for ny S employer withot sponsorship.
s n Exective ssistnt t VieoLbs, yo will be pivotl tem member responsible for spporting or exective tem in mnging their y-to-y ctivities while ensring the highest level of iscretion n confientility. Yo will nticipte the nees of yor tem n help them sty focse on their priorities by resolving opertionl n ministrtive isses before they rise. This role lso incles light prlegl-type work in spport of or IP n licensing bsiness, so cnites comfortble ron legl ocments n processes will thrive here. If yo re proctive, orgnize, n highly motivte professionl, we invite yo to join or tem.
RESPONSIBILITIES
Prlegl n compny fnction spport - evelop n improve PowerPoint presenttions n other mterils for the Senior Mngement tem.
- Crete, formt, n file ocments electroniclly incling letters, memos, trip reports, itinerries, stts reports, spresheets (Excel), n other relte ocments.
- ssist with secre specil projects, reserch, n presenttions s reqire.
- Spport light prlegl-type tsks, sch s orgnizing n trcking IP, licensing, n contrct-relte ocments, monitoring key filing n renewl elines, prepring ocment rfts n corresponence for ttorney review, n coorinting with otsie consel on ocment reqests.
- evelop n mintin clenr of corporte n legl tes cross compny fnctions.
- Mintin n orgnize secre corporte ocments, files, n recors, incling sensitive legl n licensing files.
Exective min - Efficiently mnge the constntly chnging schele of or CEO, coorinting meetings, ppointments, n trvel rrngements with n emphsis on secrity n privcy.
- Mnge complex clenrs n scheling in Otlook n prepre for n set p meetings incling vieo conferences, internl meetings, cstomer meetings, n conference clls.
- rrnge trvel logistics, emphsizing secrity n privcy, incling flights, ccommotions, n itinerries.
- Pln n orgnize internl n externl progrms n events n mnge event logistics in collbortion with internl prtners n externl venors, incling gen cretion, logistics, n ctering.
Office Mngement Spport - Oversee y-to-y office mngement in or SF By re office, incling mintining office spplies n eqipment, coorinting with venors n biling mngement, n ensring well-orgnize, professionl office environment.
- Execte expense mngement ctivities with some gince.
- Collborte with other tem members to provie ministrtive spport while pholing the highest stnrs of confientility.
QLIFICTIONS
- Proven ministrtive experience spporting exective-level mngement
- Exceptionl orgniztionl n time-mngement skills
- bility to work inepenently, orgnize work, set priorities tht ccrtely reflect the reltive importnce of job responsibilities, hnle severl projects simltneosly, n pt to freqent schele chnges n interrption
- Strong ttention to etil, commniction n interpersonl bilities with focs on iscretion
- Comfortble working with mltiple stkeholers
- emonstrte skill in ssessing timelines n coorinting nmeros ssignments n projects simltneosly ner hevy n constntly flctting worklos n conflicting elines
- Proficiency in Microsoft Office Site
- ble to work ring norml bsiness hors s well s occsionl night n light weeken work
- ptbility n the bility to hnle fst-pce, high-pressre sittions
- profon commitment to sfegring confientil informtion
- Bchelor's egree is pls
- n ssocite egree in prlegl sties, certificte from n B-pprove prlegl progrm, or eqivlent hns-on prlegl experience is pls
- Experience rfting n orgnizing legl ocments n corresponence, concting legl reserch, n trcking filing n complince elines ner ttorney spervision is pls
- Experience with Cle or similr I tools to spport reserch, rfting, n ministrtive workflows is pls
Slry $12, - $155, per yer
