Bachelor's degree in business, healthcare administration, social science, English, pre-law, or related field preferred.
Entry-level candidates and recent graduates encouraged; prior administrative experience is a plus.
Strong organizational skills to manage multiple tasks and track details.
Proficiency in Microsoft Office Suite or comparable software.
Ability to prepare, format, proofread, and coordinate documents and correspondence.
Comfort with databases and document management systems; experience with contract management software is a plus.
Professional communication skills for effective interaction with stakeholders.
Responsibilities
Provide administrative support to the Legal Department, managing contract requests and communications.
Coordinate contract execution processes, ensuring timely approvals and document tracking.
Monitor contract matters and assist in workflow processes for execution compliance.
Support Legal leadership with scheduling, meeting coordination, and material preparation.
Assist with administrative support for the ECH District and Hospital Boards of Directors.
Prepare documentation for board meetings, including agendas and meeting materials.
Provide quality customer service to ECH business owners regarding contracts and system training.
Benefits
Opportunity for entry-level candidates to gain experience in a professional environment.
Supportive work culture with a focus on learning legal and governance processes.
Potential for career growth within the Legal and Governance departments.
Flexible work environment with reasonable accommodations for individuals with disabilities.
Full Job Description
FTE 1
Scheduled Bi-Weekly Hours 80
Work Shift Day: 8 hours
Job Description
Legal Administrative Duties:
Provide administrative and coordination support to the Legal Department, including managing the intake, routing, tracking, and follow-up of contract and information requests from internal stakeholders
Coordinate contract execution processes, including preparation, distribution, and tracking of documents for review and signature, and ensuring timely completion of required approvals
Monitor contract matters and assist in moving items through established workflow processes to support execution in accordance with organizational policies and procedures
Coordinate communications with operational leaders to ensure organizational alignment into contract matters and legal requests
Perform detailed data entry, processing, and validation within the contracts management system to ensure accuracy and completeness
Maintain organized, up-to-date, and compliant contract records and documentation on behalf of the Legal Department
Support Legal leadership and team members with scheduling, coordination of meetings, and preparation of materials related to contracts, legal matters, and departmental operations
Serve as a point of contact for routine legal administrative inquiries, escalating issues as appropriate
Other duties, as assigned
Governance Administrative Duties:
Assist with providing administrative support to the ECH District and Hospital Boards of Directors and the Boards' Advisory Committees by coordinating Board activities to support organizational goals
Prepare and deliver a broad range of documentation, such as board meeting agendas, publicizing documentation, creating meeting materials, and standard contracts
Coordinating meeting logistics, arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.
Attend department meetings and assist in administrative management of the meetings
Provide quality customer service to ECH business owners seeking assistance with retrieving contracts, system training and communications
Qualifications
Bachelor's degree in business, healthcare administration, social science, English, pre-law, or related field preferred or equivalent combination of education and relevant experience
Entry-level candidates and recent college graduates are encouraged to apply; prior administrative, internship, or office support experience in a professional environment is a plus
Strong organizational skills with the ability to manage multiple administrative tasks, track details, and follow established processes
Proficiency with standard office productivity tools, including Microsoft Word, Excel, PowerPoint, and Outlook, or comparable software
Ability to prepare, format, proofread, and coordinate routine documents and correspondence
Comfort working with databases, document management, or tracking systems; experience with contract management or board portal software is a plus but not required
Professional written and verbal communication skills, with the ability to interact effectively with internal stakeholders and leadership
High level of attention to detail, discretion, and reliability when handling sensitive and confidential information
Ability to work both independently and collaboratively, with a willingness to learn legal and governance processes on the job
The Physical Requirements and Working Conditions of this job are available. El Camino Health will provide reasonable accommodations to qualified individuals with a disability if that will allow them to perform the essential functions of a job unless doing so creates an undue hardship for the hospital, or causes a direct threat to these individuals or others in the workplace which cannot be eliminated by reasonable accommodation.
Sedentary Work - Duties performed mostly while sitting; walking and standing at times. Occasionally lift or carry up to 10 lbs. Uses hands and fingers. - (Physical Requirements-United States of America)
