Experience as a Legal Administrative Assistant preferred
Strong administrative skills including organization and time management
Superior verbal and written communication skills
Ability to maintain confidentiality and integrity
Proficient in MS Word, Outlook, and Excel
Demonstrated commitment to quality and teamwork
Responsibilities
Obtain and maintain knowledge of attorneys' practice areas and legal terminology
Simultaneously manage multiple assignments and timelines
Serve as primary contact for clients and advisors
Monitor and manage communications using independent judgment
Prepare complex reports and documents
Coordinate and organize meetings and logistics
Manage travel arrangements and budget processing
Benefits
High degree of professionalism and confidentiality required
Opportunity to participate in business development projects
Dynamic work environment with varied responsibilities
Potential for career advancement within the firm
Supportive team culture focused on quality and teamwork
Full Job Description
JOB PURPOSE
The Legal Administrative Assistant provides high-level administrative support to litigation attorneys. This position performs all the duties and responsibilities of a Legal Administrative Assistant with additional emphasis on higher-level responsibilities as outlined below. This position requires a high degree of professionalism, confidentiality and discretion, initiative, flexibility, dependability and accountability.
ESSENTIAL FUNCTIONS
Obtain and maintain knowledge of attorneys' practice area and be familiar with legal terminology and procedures.
Simultaneously handle numerous assignments, timelines and people on a daily basis.
Submit billable time records on time.
Serve as primary contact and liaison for clients and advisors.
Monitor, screen and manage communications including phone calls, mail, and e-mail messages, using independent judgment to determine those requiring priority attention.
Participate and assist with business development related projects and requests.
Prepare a variety of complex reports and documents (including statistical, legal, financial, administrative and budget reports).
Create and maintain an efficient documentation and filing system.
Maintain appointment schedules and calendars, providing reminders as appropriate.
Coordinate and organize meetings, including notification to attendees, set-up, pre-and post-meeting correspondence, meeting minutes and records, and other required follow up.
Research and respond to communications as appropriate.
Prepare meeting materials and create presentations.
Manage travel and logistics details for the team.
Monitor budget and process expenses.
Perform special projects and other responsibilities as assigned.
E-file according to court rules and transcribe dictation, a plus.
COMPETENCIES
Ability to use initiative and independent judgment within established guidelines.
Ability to maintain a high degree of confidentiality and professionalism.
Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential, controversial and/or sensitive nature.
Ability to read, interpret and present information efficiently and effectively.
Ability to perform research and prepare reports and recommendations.
Ability to effectively work under pressure and tight deadlines.
Ability to effectively communicate verbally and orally with all firm members.
Ability to prepare complex reports and presentations.
Ability to effectively prioritize and manage workload.
KNOWLEDGE OR SKILLS REQUIRED
Demonstrated ability to regularly provide Best in Class Client Service
Superior communication skills, both verbal and in writing.
Superior level of integrity and confidentiality.
Ability to work independently and under pressure
Possess overall commitment to quality and teamwork
Ability to handle multiple projects simultaneously in a fast-paced environment.
Computer literacy, including MS Word, Outlook and Excel
EDUCATIONAL AND EXPERIENCE REQUIREMENTS
Bachelor's or Associate's degree preferred. Legal Administrative Assistant experience preferred.
PHYSICAL DEMANDS OF POSITION
Work is performed in a professional office environment and requires the following during the work day:
Must be able to remain in a stationary position for long periods of time (working at a computer)
Ability to move/traverse about inside the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)
Operate computer and other office equipment such as a copy machine, printer, telephone, etc.
Repetitive movement (i.e. heavy computer/keyboard use).
Individual will interact regularly with others verbally, in-person, and via written communication.
May require occasional light lifting (files, copy paper, etc.).
IN ADDITION TO THE ESSENTIAL FUNCTIONS OUTLINED ABOVE:
Individual in this position will provide additional assistance and support as directed by his/her supervisor.
This job description is subject to change at any time.
The hourly pay rate for this position is $35.89-$63.58 per hour ($70,000.00-$124,000.00 annualized), with compensation commensurate with experience and other job-related factors permitted by law. This is a non-exempt position eligible for overtime.
