Current knowledge of industry best practices and trends in leave administration
Proficient in leave laws, especially FMLA, with an eye on evolving legislation
Ability to deliver timely and high-quality work with urgency
Familiarity with software such as Workday, Outlook, Excel, and PowerPoint
Exceptional interpersonal and communication skills, both written and verbal
Meticulous attention to detail and organizational skills
Capability to manage multiple projects in a fast-paced environment
Flexibility to work varying hours as business needs require
Responsibilities
Assist in managing all leaves of absence for attorneys and BSPs, including FMLA and parental leave
Enter and update leave data in Workday, ensuring accuracy and timeliness
Coordinate with Payroll to ensure correct payments during leaves
Work closely with Benefits on disability-related leaves and benefits coordination
Track and monitor leave durations and compliance with leave laws
Maintain documentation and correspondence related to leaves
Generate leave reports and metrics for management
Benefits
Competitive salaries and year-end discretionary bonuses
Comprehensive health care including medical, dental, and vision
Generous paid time off and paid leave options, including parental leave
Access to learning and professional development opportunities
Robust well-being programs and community engagement opportunities
Full Job Description
The Opportunity
We are seeking a Leaves and Absence Coordinator to join our Firm. This position will be based in our New York City office (hybrid). The Leaves and Absence Coordinator assists the Leave & Accommodation Supervisor in managing all leaves of absence for both the attorney and Business Services Professional (BSP) populations. Enters and updates leave information in Workday, and coordinates with Payroll to ensure correct payment and government-required offsets. Works closely with the Benefits department on disability-related leaves, demonstrating a thoughtful approach while maintaining discretion and confidentiality.
Assists the supervisor in managing all leaves of absence for both the attorney and BSP populations, including but not limited to FMLA, state and local leave laws, parental leave, and personal leaves.
Enters and updates all leave-related data in Workday, ensuring accuracy and timeliness of records.
Coordinates with Payroll to ensure correct payment during leaves and provides payroll with any offsets per government requirements.
Works closely with the Benefits department when leaves are related to disability, ensuring proper coordination of benefits and leave entitlements.
Assists with tracking and monitoring leave durations, return-to-work dates, and compliance with applicable federal, state, and local leave laws.
Assists with maintaining leave-related documentation and correspondence, including approval letters, denial notices, and return-to-work communications.
Assists with generating leave reports and metrics for management review.
Exercises and maintains strict confidentiality regarding all employee leave matters.
Assists with researching and staying current on federal, state, and local leave laws, including FMLA, and communicates updates to the team.
Assists with coordinating the interactive process for employees requesting accommodations related to leave.
Assists with responding to employee inquiries regarding leave policies, procedures, and entitlements.
Assists with special projects related to leave administration, as assigned.
Provides assistance when and where necessary to meet deadlines.
Assists with ensuring Firm compliance with all applicable leave laws and regulations.
Qualifications
Current knowledge of industry best practices, trends and techniques
Knowledge and proficiency in leave laws, FMLA in particular, and ability to stay abreast of new and evolving leave legislation
Delivers timely and accurate work products, and responds with a sense of urgency
Knowledge of relevant Firm computer software programs (e.g., Workday, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Demonstrates close attention to detail
Ability to handle multiple projects and shifting priorities
Ability to handle sensitive matters and maintain confidentiality
Ability to organize and prioritize work
Ability to work well in a demanding and fast-paced environment
Ability to work well independently as well as effectively within a team
Ability to meet deadlines
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
Education & Experience
Bachelor's degree
Minimum of three years of related HR or leave administration experience
Benefits
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
Competitive salaries and year-end discretionary bonuses.
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
Generous paid time off.
Paid leave options, including parental.
In-classroom, remote, and on-demand learning and professional development opportunities.
Robust well-being classes and programs.
Opportunities to give back and make an impact in local communities.
For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
