About the RoleThe Lease Records Manager is PetroLedger's first formal people-leader level for Lease Records and Lease & Title work. The role leads daily team operations and client delivery, ensuring accurate and timely management of lease documentation, contractual obligations, ownership and acreage data, reporting, and land-system records across assigned client portfolios.
The Manager develops team members, balances workload and deadlines, reviews escalated lease and title matters, strengthens process consistency, and serves as a key client contact while supporting PetroLedger's commitment to data integrity, regulatory compliance, and responsive service.
What You'll Do- Lead, coach, and develop Lease & Title Technicians, Lease & Title Analysts, and senior technical contributors, including goals, feedback, performance management, training, and accountability.
- Plan workload, delegate responsibilities, monitor capacity and deadlines, and ensure accurate and timely delivery across assigned client portfolios.
- Oversee the review, entry, interpretation, and maintenance of leases, contracts, acreage, ownership, obligations, and supporting documentation.
- Ensure accurate interpretation and processing of monetary and non-monetary lease obligations and conditional language and oversee related reporting and controls.
- Review escalated lease, title, ownership, client, quality, and system issues and ensure appropriate resolution, documentation, and follow-through.
- Act as a key management contact for assigned clients, participate in client meetings, review performance, align on expectations, and resolve lease-related concerns.
- Identify and implement best practices that improve workflow, lease-data accuracy, quality control, service delivery, and team effectiveness.
- Ensure adherence to regulatory requirements, internal policy, client-specific procedures, and established land-administration standards.
- Oversee effective use of land systems and software tools and support conversions, system changes, client onboarding, and special projects.
- Partner with leadership and cross-functional teams and support business development by promoting PetroLedger services and contributing to new-client opportunities.
- Perform other duties and strategic initiatives as assigned to support employees, leadership, and business needs.
What You Bring- In-depth knowledge of lease records, contracts, mineral ownership structures, lease obligations, title documentation, and land-administration practices.
- Demonstrated people-leadership and team-development capability in a client-facing, deadline-driven environment.
- Strong analytical, problem-solving, prioritization, and decision-making skills.
- Ability to manage multiple client portfolios while maintaining accountability for service quality, controls, deadlines, and employee development.
- Professional, client-focused communication and the judgment to handle escalated or sensitive matters appropriately.
Experience, Education & Licenses/Certifications- 7+ years of progressive Lease Records, Land Administration, lease/title, or closely related oil and gas experience preferred.
- 3+ years of formal people leadership, management, or significant team-lead experience preferred.
- Bachelor's degree in Land Management, Energy Management, Business, Legal Studies, Accounting, Finance, or a related field preferred; directly related experience may be considered in lieu of a degree.
- CPLTA, CPL, or comparable land/energy credential preferred but not required.
Skills & Systems- Lease-record operations, contracts, title documentation, ownership structures, obligations, acreage, reporting, and quality controls.
- High proficiency in Microsoft Excel and land/accounting systems such as Quorum, PakEnergy, or comparable platforms.
- Workload, capacity, project, deadline, and resource management across multiple client portfolios.
- Coaching, conflict resolution, client communication, process improvement, and cross-functional collaboration.
Benefits- Medical, dental, and vision insurance with multiple plan options
- Company-paid life insurance and supplemental voluntary coverage
- 401(k) retirement plan with employer match
- Paid Time Off (PTO)
- Paid company holidays plus a floating holiday
- Paid parental leave
- Hybrid and remote work opportunities for eligible roles, based on client and business needs
- Training and professional development opportunities
- Employee recognition programs
