About the Role:Reporting to the VP of Property Accounting and working under the Lease Administration Manager, the Lease Administration Supervisor will be highly collaborative, working cross-functionally with Legal, Asset Management, Property Management, Accounting, and Tenants to resolve issues, support strategic decision-making, and streamline lease-related processes. Skilled in CAM reconciliations, rent billing, critical date tracking, and reporting within fast-paced, high-volume environments.
Responsibilities:- Monitor and manage monthly rent rolls, billing schedules, and recurring charges (e.g., base rent, CAM, taxes, insurance).
- Ensure accurate billing in accordance with lease terms as well as oversee annual rent increases, percentage rent calculations, and other lease-related billing.
- Coordinate and review annual Common Area Maintenance (CAM) reconciliations and ensure they align with lease terms.
- Oversee the process to prepare and distribute CAM/operating expense estimates and reconciliations to tenants.
- Generate lease administration reports, including critical date reports, rent rolls, lease abstract summaries, and vacancy reports.
- Work with property managers and legal teams to resolve lease disputes or concerns.
- Serve as the primary point of contact for lease-related tenant inquiries and issues.
- Support due diligence efforts for acquisitions, dispositions, and refinancing by providing lease data, estoppels, SNDA coordination, etc.
- Maintain and update lease data in property management software (MRI, Yardi, etc.).
- Identify process improvements to increase efficiency and accuracy in lease administration.
- Train and supervise lease administration staff of more than 8 individuals with some of the staff being offshore.
Soft Skills/Behaviors:- Excellent oral and written communication skills to successfully engage with other departments to gather required information
- Organized and reliable with strong analytical skills and attention to detail
- Strong interpersonal and communication skills
- Thrives in a fast-paced environment with the ability to prioritize, multi-task and manage tight deadlines
- Aptitude to learn new systems quickly
- High attention to detail
Technical Skills:- BS or BA Degree is required.
- 2-3 years of lease administration experience.
- Experience in lease administration or reading/interpreting lease language a plus.
- Knowledge of the MRI, Yardi, LeaseProbe and VersaPay software preferred.
The expected salary range for this position is between $90,000 and $100,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.
