Overview

Corient’s Global Real Estate and Workplace team (GREW) is part of our Global COO group and supports our Wealth Advisory, Asset Management, Client Solutions, and corporate teams to realize and execute on real estate and workplace initiatives to elevate the employee and client experience and drive business value. Our primary purpose is to create safe, sustainable, functional, and elegant space to meet the business needs of our teams. 
We are seeking a detail-oriented Lease Administrator to play a key role in overseeing lease administration across a global portfolio of approximately 100 commercial locations, ensuring accuracy, compliance, and operational consistently throughout the lease lifecycle.

Key Responsibilities:

• Responsible for reviewing, tracking, and administering lease documents across the commercial portfolio. Ensure all leases are properly documented, compliant, and accurately reflected in the systems, while supporting GREW, and accounting with timely, accurate lease data.
• Manage transaction processing for accounts payable functions including timely and accurate disbursement of payments and maintaining business processes that promote operational effectiveness on behalf of GREW.
• Partner closely with leasing, third-party lease administration team, finance, and external real estate partners and landlords to manage lease records, commencement processes, and controls in accordance with ASC 842, SOX, and internal governance standards, local regulations, tax requirements and internal billing policies.
• Maintain accurate financial records by updating real estate systems with rent adjustments, tracking security deposits, and managing subtenant rent collections.
• Review client invoices against lease requirements, verify calculations, and collect supporting documentation from landlords or billing authorities.
• Review final invoices against lease requirements, ensuring that invoices are in compliance with lease, verify calculations, and collect supporting documentation from landlords or billing authorities. Ensure that invoices have proper approvals consistent with the firm’s policies and procedures.
• Verify, reconcile, and process rent and property invoices, ensure timely payments, resolve discrepancies, and maintain compliance with lease terms and internal policies.
• Oversee rent billing, collections, and lease exit processes including producing and distributing monthly rent statements and assisting with the invoices and collection from building tenants.
• Work with leasing and third-party lease administration team to implement new and existing landlords and vendors for billing.
• Track and manage critical lease dates (renewal notices, expiration dates, lease commencement, rent commencement, option exercise deadlines, CAM reconciliations, security deposits)
• Administer and monitor critical dates in accordance with real estate lease agreements.
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), insurance, and real estate tax reconciliations; analyze charges for accuracy and resolve discrepancies
• Request and collect outstanding landlord security deposits.
• Track, request, and obtain outstanding landlord Year-End reconciliations.

Qualifications:

• 5+ years of experience in lease administration, lease accounting, commercial real estate, property management, or a related role
• Strong working knowledge of commercial lease agreements and common lease terms, lease administration and accounting standards
• Experience operating within SOX-controlled environments and supporting audit requirements
• Proven ability to manage complex lease data with a high degree of accuracy and attention to detail
• Diligence and accuracy in financial and data management.
• Proficient in Microsoft Office (Word and Excel) and Yardi
• Strong written and verbal communication skills
• Bachelor’s degree (Business, Real Estate, or related field preferred)
• International experience a plus

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice.

Pay Information
This position is exempt and is paid according to the laws of the State of New York. The pay range for this position is $120,000 - $145,000 USD per year. 

We are required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

Physical Requirements

• This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible.
• This position may require the ability to lift up to 15 pounds.
• This position is required to work onsite 4 days per week.