At least 9 years of relevant administrative experience
Exceptional customer service and interpersonal skills
Strong written and verbal communication abilities
Proven ability to handle sensitive matters with discretion
Proactive and independent work style with strong follow-through
Responsibilities
Manage complex calendars for multiple senior executives
Coordinate logistics for meetings, including attendee lists and transportation
Act as liaison between Senior Executive and staff
Plan team-building and internal events
Process reimbursement claims routinely
Draft and edit official documentation
Maintain accurate records and file management systems
Benefits
Opportunity to work in a dynamic and supportive environment
Engagement in high-level administrative functions
Chance to develop strong relationships with senior executives
Involvement in team-building activities
Exposure to a variety of administrative challenges and responsibilities
Full Job Description
Job Description
SAIC is seeking a Lead Scheduler for an exciting program that is located in the Tyson's Corner area. The Lead Scheduler will perform a variety of administrative duties providing mission support in one or more functions or business areas within the customer space, including things like:
Managing complex calendars for multiple senior executives
Coordinating attendee lists, transportation information, meeting requirements and other supporting logistics
Disseminating the executive's schedule to appropriate staff and acting as the liaison between the Senior Executive and others
Planning team building and internal events
Routine processing of reimbursement claims
Drafting and editing documentation
Developing and maintaining accurate records and file management systems
Covering for other team members of the front office team as needed
Qualifications
Must currently hold a TS/SCI and Poly in order to be considered
Bachelor's Degree, or experience can be substituted for the degree
Minimum of 9 years of relevant administrative experience
Exceptional customer service and interpersonal skills
Strong communication skills with the ability to draft outgoing correspondence, standard agendas, office official correspondence and visit requests
Ability to diplomatically and accurately address a range of customer issues or requests
Excellent judgement and discretion when handling sensitive matters
Confidence to push back appropriately, establish boundaries and take control of actions within their area of responsibility
Ability to understand internal admin processing to include check-in/check-out actions
Ability to work as a team with the Executive Assistants and other support staff
Proactive work style with the ability to act independently and move work forward without needing basic guidance
Availability to consistently work required core hours of 8:00 am to 4:00 pm
Positive, professional attitude, even when managing competing priorities or difficult requests
Strong intuition and the ability to anticipate scheduling needs, conflicts, and logistical concerns before they become problems
Strong follow-through and accountability
About SAIC
Science Applications International Corporation (SAIC) is a technology integrator in the technical, engineering, intelligence, and enterprise information technology markets. SAIC has approximately 26,000 employees and operates in more than 70 countries. The company was founded in 1969 and is headquartered in Reston, Virginia. SAIC provides services to the U.S. government, including the Department of Defense, the intelligence community, and civilian agencies. The company also serves commercial customers in the healthcare, energy, and financial services sectors.
