JJYS Office Specialist I-Slate Canyon Youth CenterFT / PT Status - Full-Time
Benefits Eligibility - This position is eligible for a full benefits package.
Salary - $15.00
Remote Work / In-Office - In-Office / On-Site
Recruiter - Application Deadline - Continuous until filled*
*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.
Key Responsibilities- Prepare and issue purchase authorizations and submit invoices for payment
- Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
- Work with people in a manner which shows sensitivity, tact, and professionalism
- Answer and direct incoming phone calls and emails
- Provide customer service when clients, family or community partners come in
- Attend meetings and take minutes
- Perform data entry
- Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
- Will be trained for 10 different programs: Purchasing/Searching from State Contracts, Bank Deposits, In coming & outgoing Multi-phone lines, Assist families/youth in what their needs are, Invoices/Billings & Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviews
- Provide administrative support
- Work with families and youth
- Maintain supply inventory and assist in purchasing supplies
- General office cleaning
- Maintain schedules
- Prepare and process documents
- Maintain files and record keeping systems
- Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
- Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
QualificationsThe Ideal Candidate
- Works independently and is able to use sound judgment.
- Has at least one year of work-related experience doing office support/basic accounting functions.
- Has excellent communication and customer service skills.
- Has attention to detail when reviewing documents and entering data.
- Organized and has the ability to multi-task
- Professional, responsible, friendly and able to work in a Juvenile Justice setting.
- Has general knowledge of office equipment.
- Has a valid Utah driver's license
Preference
May be given to candidates who have advanced office skills or comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services.
May be given to candidates who are 19+ years of age
May be given to candidates who have a Utah driver's license
About the RoleLocation -
1991 S State
Provo, Utah, 84606
United States
Background Check Required - Yes
Drug Test Required -
Schedule Code - B - Competitive Career Service
