Salary: $80,196.90 - $118,687.71 Annually
Location : PO Box 1466, Mesa, AZ
Job Type: Full Time
Job Number: 17552
Department: (H155)Innovation and Technology
Opening Date: 08/14/2026
Closing Date: 9/3/2026 11:59 PM Arizona
Description/Duties The first review of applications will be on Monday, August 31, 2026. This position is assigned to the Department of Innovation and Technology (DoIT) Purchasing Team, which performs tasks related to formal purchasing, contract negotiation, and coordinating and processing IT-related purchases Citywide.
An IT Purchasing and Contract Coordinator performs difficult professional-level tasks associated with formal purchasing, contract negotiations, software licensing, asset management, and administration for IT projects and programs. The duties of this class include: developing the scope and specifications for minor to complex Information Technology projects with the customers and technical subject matter experts (SMEs) assigned to the project; drafting and reviewing Requests for Bids (RFB), Requests for Proposals (RFP), and Requests for Information (RFI); drafting, reviewing, and comparing vendor documents; evaluating proposals and bids; drafting, editing, negotiating, reviewing, interpreting, and clarifying contract provisions, legal requirements, terms, conditions, specifications, and quotations; awarding or recommending contracts; monitoring contract expenditures; monitoring software licenses and enterprise software contracts/agreements for compliance with license terms and for strategic planning purposes; responding to inquiries in regards to the legal and technical criteria for the contract award decisions; writing Council Reports and attending Council Study Sessions and regular Council Sessions, as assigned, to answer any questions or concerns; and performing related duties as required. Ensures all work is done in alignment with City and DoIT long-term strategies.
The IT Purchasing and Contract Coordinator is expected to exercise considerable initiative and independence in managing the formal purchasing and contract administration duties of DoIT. An employee in this class is involved in complex bid and contract negotiations that require a broad knowledge of IT applications, infrastructure and equipment, public procurement and contract laws, federal and state regulations, City Charter, City Purchasing, and legal guidelines to maintain compliance. The IT Purchasing and Contract Coordinator may review the work of others in order to ensure compliance with standard operating procedures, federal and state regulations, City Charter, City Purchasing, and legal guidelines. This class is supervised by an IT Manager or above, administrative supervisor, or supervisor designee who reviews work through one-on-one meetings, written correspondence, team meetings, written reports, and interactions with others to ensure that overall quality results are achieved. This class is FLSA exempt-administrative.
The
ideal candidate will have strong experience in formal purchasing and contract negotiation for technology-related projects-software licenses, hardware acquisition, and system solutions-preferably in a public procurement setting. Experience serving as a procurement liaison between an IT department and a centralized purchasing office is desirable, including developing project scope and specifications with customers and technical SMEs, drafting and reviewing RFBs, RFPs, and RFIs, evaluating proposals and bids, and negotiating vendor contracts. The candidate should be skilled in monitoring contract expenditures and license compliance, responding to contract award inquiries, researching historical and current procurement information, writing Council Reports, and coordinating purchasing package submittals. Experience gathering requirements and quotes, creating purchase orders, tracking deliveries, processing invoices, and managing procurement credit cards with monthly reconciliation is preferred, along with familiarity with Asset Management best practices and broad knowledge of IT applications, infrastructure, and procurement/contract law. The candidate must ensure compliance with federal, state, and City regulations; communicate effectively at all levels of the organization; and manage competing priorities while delivering detailed, accurate work products. Proficiency in Microsoft Office is required, and experience with an ERP financial system (CGI Advantage) is highly desirable. A collaborative, customer-focused team player who works well with peers, vendors, and partners is essential.
Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions. Qualifications & Requirements Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.
Minimum Qualifications Required Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Purchasing, Public or Business Administration, or related field. Considerable (3 - 5 years) professional-level experience involving procurement of equipment and services, and contract administration with a formalized purchasing program (preferably municipal).
Preferred/Desirable Qualifications IT procurement and contract administration, license compliance management, and/or asset management experience is preferred. College-level coursework in purchasing, public procurement, financial accounting, business or contractual law, or computer technology related subjects are highly desirable. Professional certification as a Certified Technology Procurement Executive (CTPE) or Certified Professional Contracts Manager (CPCM) is also highly desirable.
Link to Job DescriptionA is linked here.
01
Did you graduate from an accredited college or university with an Bachelor's Degree (or higher) in Purchasing, Public or Business Administration, or related field? Please detail your education information on your application.
02
How many years of professional-level experience involving procurement of equipment and services, and contract administration with a formalized purchasing program do you have? Please detail your experience on your application.
- None
- Some but less than 3 years
- 3 years or more but less than 5 years
- 5 years or more
03
Please describe your professional-level experience involving procurement of equipment and services, and contract administration with a formalized purchasing program below; include employment dates and names of employer(s). If none, type N/A. **To receive credit, you MUST fully detail this experience on your application. Incomplete applications or responses such as "see resume" will not be considered. Resumes will not be accepted in lieu of a completed, detailed application.**
04
Do you have IT procurement and contract administration, license compliance management, and/or asset management experience? Please detail your experience on your application.
05
Please describe your IT procurement and contract administration, license compliance management, and/or asset management experience below; include employment dates and names of employer(s). If none, type N/A. **To receive credit, you MUST fully detail this experience on your application. Incomplete applications or responses such as "see resume" will not be considered. Resumes will not be accepted in lieu of a completed, detailed application.**
06
Do you have college-level coursework in purchasing, public procurement, financial accounting, business or contractual law, or computer technology related subjects?
07
Do you possess a Certified Technology Procurement Executive (CTPE) or Certified Professional Contracts Manager (CPCM) Certification? Please detail your experience on your application.
08
How many years of experience negotiating contracts with vendors, specifically terms and conditions pertaining to areas of default, insurance, indemnification, limitation of liability, etc., do you have? Please detail your experience on your application.
- None
- Some but less than 1 year
- 1 year or more but less than 3 years
- 3 years or more but less than 5 years
- 5 years or more
09
How many years of formal purchasing, including your role creating, evaluating, and awarding Requests for Bids (RFB), Requests for Proposals (RFP), and Requests for Information (RFI) experience do you have? Please detail your experience on your application.
- None
- Some but less than 1 year
- 1 year or more but less than 3 years
- 3 years or more but less than 5 years
- 5 years or more
10
Please describe your formal purchasing experience, including your role creating, evaluating, and awarding RFBs, RFPs, and RFIs; include employment dates and names of employer(s). Please detail your experience on your application. If none, type N/A.
11
Please describe the work experience you have in a government procurement setting, including negotiating contracts below; include employment dates and names of employer(s). Please detail your experience on your application. If none, type N/A.
12
Please describe the work experience you have in creating purchasing orders, placing orders, tracking and expediting deliveries to ensure timely receipt, and processing invoices for payment below; including the technologies you used to perform these tasks (e.g., an ERP System such as CGI Advantage. Etc.), and employment dates and names of employer(s). Please detail your experience on your application. If none, type N/A.
13
Please detail your work experience using procurement credit cards and the reconciliation of purchases below; include employment dates and names of employer(s). Please detail your experience on your application. If none, type N/A.
14
Please detail the work experience you have assisting Project Management and Technical Managers with generating and processing purchase orders; creating, viewing, and validating asset catalogs; and verifying budget availability for projects; include employment dates and names of employer(s). Please detail your experience on your application. If none, type N/A.
15
Do you have experience creating reports in Excel, Power BI, and/or other Business Intelligence solutions (Purchasing activities and cost analysis)? Please detail your experience on your application.
16
Do you have work experience ensuring that all purchasing activities comply with standard operating procedures, company policies, government regulations, and legal guidelines? Please detail your experience on your application.
Required Question
