3-5+ years of project management or coordination experience in IT or technical departments
Proven ability to manage project schedules and cross-team coordination
Proficient in project management tools (Asana, Monday.com, MS Project) and Microsoft Office/365, especially Excel
Bachelor's degree in Business Administration, IT, Construction Management, or related field (preferred)
PMP, CAPM, or similar project management certification (strongly preferred)
Familiarity with IT vendor ecosystems and licensing models, particularly in construction or general contracting
Responsibilities
Manage IT project schedules and status tracking across various initiatives
Prepare executive-level reports summarizing project status and budget health
Track departmental KPIs and help desk metrics for leadership decision-making
Coordinate procurement activities and maintain vendor inventories
Create and maintain departmental documentation, including SOPs and project charters
Support IT policy and compliance documentation efforts
Assist with light technical tasks to support Help Desk and Systems teams
Benefits
Opportunity to work in a dynamic, fast-paced environment
Engagement with a diverse range of IT projects
Collaboration with cross-functional teams
Potential for professional development and certification support
Exposure to the construction and general contracting industry
Full Job Description
Description
The IT Project Manager serves as the operational backbone of PENTA's eight-person, Las Vegas based, IT department, supporting a $2 billion general contracting organization. This role owns project scheduling, coordination, and status reporting across help desk, data/analytics, systems, and security initiatives, along with departmental documentation and vendor and procurement coordination, freeing technical staff to focus on service delivery and infrastructure. This position works cross-functionally with the Help Desk Manager, Systems Manager, Security Engineer, and Help Desk Support Engineers.
Major Functions of Position
Project Management & Reporting
Manage IT project schedules, timelines, and status tracking across help desk, systems, and security initiatives using project management tools (e.g., Asana, Monday.com, MS Project, or similar)
Prepare executive-level reporting and presentations summarizing project status, budget health, and departmental initiatives
Track departmental KPIs and help desk and ticketing metrics to support leadership decision-making
Budget, Procurement & Vendor Coordination
Track project-level costs against approved budgets and flag variances to the Executive IT Director; support, but do not own, departmental budget planning
Assist with expense report processing and reconciliation for IT projects and initiatives as needed
Coordinate procurement activities, including obtaining quotes, tracking purchase orders, and maintaining vendor and license inventories
Serve as a liaison between IT leadership and other business units, including Finance, Procurement, and Operations, on administrative and budgetary matters
Documentation & Compliance
Create, organize, and maintain departmental documentation, including SOPs, project charters, meeting notes, and knowledge base articles
Support IT policy and compliance documentation efforts, including asset inventories, license compliance, and audit preparation
Technical Support
Assist with light technical tasks as needed, such as basic troubleshooting coordination, asset tagging, and onboarding and offboarding documentation, in support of the Help Desk and Systems teams
Qualifications
Required
3-5+ years of experience in project management or coordination, ideally within an IT or technical department
Demonstrated experience managing project schedules, timelines, and cross-team coordination
Proficiency with project management platforms (e.g., Asana, Monday.com, MS Project, Smartsheet) and Microsoft Office/365, especially Excel
Preferred
Bachelor's degree in Business Administration, Information Technology, Construction Management, or a related field
PMP, CAPM, or similar project management certification (strongly preferred)
Experience supporting an IT department, including an understanding of IT vendor ecosystems, licensing models, and hardware lifecycles
Experience in the construction, AEC, or general contracting industry
Skills and Abilities
Strong written communication skills with experience producing polished documentation and reports
Excellent organizational skills with the ability to manage multiple concurrent projects and deadlines
Comfortable working in a fast-paced, deadline-driven construction or professional services environment
High-level technical aptitude, including troubleshooting fundamentals, ticketing systems, and asset management tools, sufficient to assist technical staff when needed
Ability to travel periodically to other regional locations in Arizona and Southern California
Physical requirements
Regularly required, in an 8-hour day, to sit for 5-8 hours; stand/walk/move around for 1-4 hours.
Lifting 15 pounds occasionally with occasional sitting and frequent standing/walking.
