Salary : $85,983.30 - $103,336.48 Annually
Location : Multiple Locations, Madison, WI
Job Type: PERMANENT FULL TIME
Remote Employment: Flexible/Hybrid
Job Number:Department: Information Technology
Opening Date: 10/16/2026
Closing Date: 10/23/2026 11:59 PM Central
Comp. Group/Range: 18/10
General DescriptionAre you looking for a full-time IT job that works less than 40 hours per week?
Do you have great project management skills? The City of Madison Information Technology Department is looking to hire a Project Manager to join the IT Project Portfolio Team. The IT Project Portfolio Team is a group of project managers who lead technology projects and manage their assigned portfolios, focusing on strategic oversight of IT investments, projects and initiatives. IT Project Managers are responsible for project management from initiation to closure using agility, flexibility, and an end-user-centric approach to ensure high user adoption and user satisfaction. The IT Application & Development Project Manager will support application and development technology, enterprise project management work and project portfolios. In this position, the Project Manager will need to be able to facilitate collaboration between team members, agencies, sponsors, leadership, and other impact parties to support informed decision-making and project success. The Project Manager will serve as the bridge between IT and customers, to enable informed decision-making and to support customers in their technological and business objectives. The Project Manager will work under general supervision of IT's Administrative, Finance & Project Portfolio Manager under the guidance of the IT Portfolio Manager Team Lead and operate with independence in meeting established objectives.?
This work involves leading projects through budgeting, planning, implementation, and supporting documentation. The work requires considerable judgment, discretion, and expertise to successfully implement, manage, and evaluate projects and initiatives at the agency level and is characterized by significant technical or project leadership that may include organizing and motivating a project team. A successful candidate will:
- Coordinate their portfolio of agencies' software and database access
- Workwith staff to determine technology needs and propose solutions to meet those needs. This includes leading projects through budgeting, planning, implementation, and supporting documentation.?
- Use judgment, discretion, and expertise to successfully implement, manage, and evaluate IT projects and initiatives at the agency level and is characterized by significant technical or project leadership that include organizing and motivating a project team.
We are looking for candidates who are able to demonstrate the following skills:
- Implement third-party software purchases from evaluation to production.?
- Plan for system scalability, growth, and budget requirements.?
- Develop realistic estimates, establish realistic schedules and meet deadlines on a consistent basis.?
- Facilitate projects, recommend change and communicate methods.?
- Work independently, manage multiple projects on an ongoing basis.?
- Work with both users and project team members to resolve problems in a timely and effective manner.?
- Communicate and work effectively with users, department staff, vendors, and consultants.?
- Work well under pressure.?
The City of Madison offers a competitive benefits package, including a generous leave package, a variety of insurance options at a low cost to employees, and non-traditional benefits such as a free bus pass, flexible work schedules and telecommuting options. View a complete listing of benefits. Consider joining our team! Employees may be eligible for loan forgiveness through the .
Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply. We value the unique blend of lived experiences and diverse perspectives that comes from non-traditional education pathways and the variety of transferrable skills each candidate brings to the table. We value diversity, equity, inclusion, and belonging. Even if every item on the job posting doesn't match your experience perfectly, we encourage you to apply and share how your skills and experience can best serve our community. Examples of Duties and Responsibilities Project Coordination- Develop, maintain, and execute comprehensive project plans covering scope, schedule, budget, quality, human resources, communications, risks, and impacted parties.
- Manage full project lifecycle, including requirements gathering, design, change management, testing, integration, implementation, and post-project evaluation.
- Track, review, and report project progress; identify variances and implement corrective actions to ensure project objectives are achieved.
- Identify project parties of interest and their needs, influence, and potential impact.
- Develop and implement communication strategies to keep all parties informed and engaged throughout the project lifecycle.
- Manage organizational changes resulting from projects, ensuring adoption, buy-in, and minimal disruption to employees and operations.
- Identify, assess, and mitigate project risks; develop response strategies to minimize negative impacts.
- Ensure resources are allocated effectively and team interactions are productive.
- Conduct post-project reviews, document lessons learned and update organizational process assets.
- Coordinate handoffs and ensure smooth transition of responsibilities to agencies and IT teams.
- Oversee third-party software implementations: Identify and evaluate products, define requirements, participate in Request For Proposal (RFP) process and contract negotiations, create project plans, and facilitate the management of projects.
- Coordinate and implement security best practices and standards with vendors, IT and agency staff in compliance with regulatory requirements and auditors.
- Develop and produce system documentation, instructional and procedural manuals.
- Maintain effective and professional relationships with vendors and their technical support personnel.
- Ensure adherence to best practices and City policies and procedures.
IT Portfolio Management- Conduct regular meetings with agencies to assess new technology and project requests and track outstanding tickets.
- Collaborate with agencies on prioritizing project requests based on strategic value, risk management, and anticipated return on investment.
- Communicate with IT Leadership, Agency Leadership and impacted parties on project priorities and project progress.
- Facilitate a collaborative environment and strong working relationships with agencies and IT staff.
- Conduct regular portfolio reviews to ensure that project work stays on track and will deliver anticipated benefits.
- Work with system owners to track lifecycle of existing IT solutions and proactively plan for end of life and depreciation of aging systems.
- Account for planned growth and expansion of systems.
Internal Administrative Tasks- Train and stay current on industry standard technologies as needed.
- Attend team meetings.
- Maintain records, prepare status reports, and document communications.
- Develop and deliver progress reports, proposals, requirements documentation, and presentations.
- Include racial equity and social justice considerations in projects and initiatives.
- Assist in emergency preparedness activities by ensuring you are trained to internal policies and procedures to meet agency response and recovery needs safely. Be prepared and respond as directed to all hazards when an agency's emergency plans are activated.
Perform related duties as assigned.
Minimum Qualifications - Four (4) years of experience applying the following:
- Personal computer system technology (hardware and software) installation and/or troubleshooting
- A wide range of software and hardware applications;
- Project management tools and techniques on large-scale projects.
- Assessment and implementation of third-party software purchases.
- Assessment of business needs and determination of appropriate technology solutions.
OR- Two (2) years of advanced-level professional IT Specialist experience, similar to that of an with the City of Madison
- Two (2) years of project management experience;
- Associate's or higher level degree in computer science or a related field.
The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore, successful candidates will have demonstrated ability to effectively work with multicultural communities.For a complete list of the Knowledge, Skills, and Abilities, please see the
Special RequirementsAbility to meet the transportation requirements of the position.
Physical Requirements:
Work is primarily sedentary in nature and performed in an office environment. Employees will be expected to use standard office equipment such as a telephone, computer, calculator, copier, and fax machine. Employees may be expected to visit sites throughout the City in order to troubleshoot issues.
*Payroll title for this position is IT Specialist 3.
The City of Madison offers excellent pay and benefits for employees. City Ordinances, handbooks, and labor contracts provide specifics; the description here is not to be considered a binding statement but offers an informal summary.
CompensationThe City of Madison strives to pay competitive wages. View the current for pay for all classifications. Employees receive increases based on tenure with the City.
Benefits The City offers a competitive benefits package, including a generous leave package, a variety of insurance options, and non-traditional benefits such as optional pet insurance, a bus pass for all employees, and the possibility of flexible work schedules. A brief summary of benefits is listed below. Please visit our for more information.
LeaveVacation is earned upon starting employment and can be used after completion of probation. The general vacation schedule is below.
0-3 years 10 work days of vacation
After 3 years 12-1/2 days
After 7 years 15 days
After 11 years 17-1/2 days
After 15 years 20 days
After 19 years 25 days
After 27 years 27 days
Employees earn 3.5 personal days in addition to vacation.
Employees receive eight official paid holidays (New Year's Day, Martin Luther King, Jr. Holiday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, Christmas Day), as well as 3 paid leave days (the Friday after Thanksgiving, Christmas Eve, New Year's Eve).
Employees also earn 13 sick days annually that may accrue to a total of 150 days.
RetirementThe City of Madison participates in the Wisconsin Retirement System through the State of Wisconsin Department of Employee Trust Funds.
InsuranceThe City of Madison offers a variety of optional insurance programs including:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Pet Insurance
- Life Insurance
- Income Continuation Insurance (for short and long-term disability)
- Long Term Care Insurance
Other Benefits The City offers numerous other benefits and programs for employees, including:
• 457(b) deferred compensation plans
• Employee Assistance Program
• Bus Pass on Madison Metro
• Flexible Work Schedules
• Employer-paid Training
01
These positions are expected to work in-office a minimum of two (2) days per week (or as needed) following an initial training period that will require reporting to the office five (5) days per week.If selected, will you commit to working in-office five days per week during the initial training period and at least two days per week (or as needed) following the initial training period?
02
How many years of IT project management experience do you have?
- None
- Some, but less than one (1) year
- One (1) to less than two (2) years
- Two (2) to less than three (3) years
- Three (3) to less than four (4) years
- Four (4) to less than five (5) years
- Five (5) to less than six (6) years
- Six (6) or more years
03
Have you managed a technical project involving a software or hardware implementation?
04
If you answered Yes to the previous question, what was the software or hardware implemented?
05
Have you ever managed a large-scale project spanning multiple business units/departments within an organization that impacted primary workflows?
06
Have you used TeamDynamix as a project management tool?
07
If you answered No to the previous question, what other tool(s) have you used?
08
How much experience do you have performing project lifecycle management?
- None
- Some, but less than one (1) year
- One (1) to less than two (2) years
- Two (2) to less than three (3) years
- Three (3) to less than four (4) years
- Four (4) to less than five (5) years
- Five (5) to less than six (6) years
- Six (6) or more years
09
How much experience do you have performing budget and resource management?
- None
- Some, but less than one (1) year
- One (1) to less than two (2) years
- Two (2) to less than three (3) years
- Three (3) to less than four (4) years
- Four (4) to less than five (5) years
- Five (5) to less than six (6) years
- Six (6) or more years
10
How much experience do you have performing risk and issue resolution?
- None
- Some, but less than one (1) year
