Full Job Description
Clinical Site Lead - HIS
Wellington Health Care Alliance (WHCA) is seeking two (2) Clinical Site Leads to support the planning and implementation of a new Health Information System (HIS). One position will represent North Wellington Health Care (NWHC), and one will represent Groves Memorial Community Hospital (GMCH).
The Clinical Site Lead is a clinical leadership role for regulated health care professionals who want to be an integral part of the core HIS project team. The Clinical Site Lead will help to coordinate the work of the clinical workstreams, bridging bedside practice with project team decisions. This is an opportunity to make a meaningful impact on care delivery while building practical experience in digital health and clinical transformation.
Position Summary:
Reporting to the Clinical Projects Coordinator, the Clinical Site Lead will oversee current state and gap analysis for all clinical workflows, assist with future state workflow validation, training of clinical staff, and onsite go live support. This role is designed to leverage the incumbents direct clinical experience to ensure the HIS is configured and implemented in a way that reflects real front-line workflows, supports patient safety, and builds confidence in the new system.
KEY RESPONSIBILITIES:
Clinical Workflow & System Design
- Serve as the clinical site lead throughout the HIS implementation
- Lead current-state and future-state clinical workflow analysis
- Review and validate order sets, documentation, and clinical workflows
- Ensure HIS configuration reflects safe clinical
practice and documentation requirements are properly captured
Testing & Validation
- Participate in system and user acceptance testing from a clinical perspective
- Identify, document, and escalate clinical issues or gaps identified during testing
- Review and validate clinical content such as documentation templates and care plans
Training & Go-Live Support
- Support development of clinical training materials and tip sheets
- Provide peer coaching and at-the-elbow support to clinical during training and go-live
- Help identify superusers and informal leaders who can provide ongoing peer support
Site Engagement & Communication
- Act as a visible, trusted point of contact for clinical staff questions and concerns
- Communicate project updates, timelines, and decisions back to clinical teams
- Gather and relay clinical feedback to the project team
- Participate in site-level clinical leadership meetings as appropriate
QUALIFICATIONS:
Required:
- Regulated Health Care Professional in good standing with their
respective College
- Minimum 3 years of clinical experience at WHCA
- Strong understanding of clinical workflows, patient documentation, and care delivery at WHCA
- Excellent communication, collaboration, and interpersonal skills
- Ability to engage and support peers through change
Assets:
- Experience with EPIC or other electronic health record systems
- Involvement in quality improvement, workflow redesign, or clinical education initiatives
- Previous experience as a superuser, peer educator, or project team contributor
- Interest in clinical informatics or digital health
Hours of Work: 37.5 hours per week. May require evenings and weekends.
Travel to WHCA hospitals and HIS partner sites is required; a valid driver's license and reliable vehicle are necessary.
Application Deadline: 4:00pm on November 21, 2026
