Full Job Description
General Responsibilities • Supervises the management of the financial affairs of the school department. • Assumes responsibility for budget development and long-range financial planning. • Acts as advisor to the Superintendent on all questions relating to the business, financial affairs of the school system. • Serves as a liaison to the local school building committees and the municipal offices. • Serves as the Martha's Vineyard Public Schools liaison to the Department of Education and the Department of Revenue on all finance related matters. • Supervises the preparation and submission of all financial reports required by the Massachusetts Department of Education and other State and Federal Agencies. • Attends all regularly scheduled School Committee meetings and all other such meetings that the Superintendent may require. • Assumes certain tasks as may be assigned by the Superintendent. Financial Responsibilities • Develops budget guidelines, coordinates preparations of the budget. • Prepares analyses of budget requests and program proposals. • Arranges for and supervises preparation, publication and distribution of budgets as approved by the Superintendent. • Establishes and supervises a program of accounting adequate to record in detail all financial transactions. • Provides monthly accounting reports of all income and expenditures. • Prepares and analyzes all financial statements. • Supervises the preparation of appropriate federal, state, local reports and grants. • Maintains a continuous internal auditing program for all funds. • Supervises the collection and accounting of all revenue including grants and special activity accounts. • Supervises the reconciliation of all bank accounts maintained by the school department. • Coordinates, processes and controls transfers of budgeted funds as requested by program administrators. • Supervises the School department's monthly financial journal entries and reports to the school committees and towns. • Understands Chapter 30B MGL requirements along with, Chapter 149, Chapter 149A, and Chapter 30 39M (the Design and Construction laws), along with Federal procurement requirements and supervises bid specifications for contracted services as assigned by the Superintendent. • Oversees and assists with the borrowing activities of the two regional school districts. • Prepares documents and analyses for the two regional school districts' annual certification of Excess & Deficiency funds. • Acts as the two regional school districts' representative on the Dukes County Pooled OPEB Trust committee. Personnel Responsibilities • Assists in the interviewing and hiring of Martha's Vineyard Public Schools financial team staff. • Responsible for the supervision, assignment of duties, and evaluation of performance of the Superintendent's Office financial team staff. • Participate in the contract negotiations process with the various bargaining units of the Martha's Vineyard Public Schools.
