Location: Department of Talent Services, Teacher Administrative Center, 3215 Cuming Street, Omaha, NE [redacted]
Reports to: Talent Services, Benefits Administrator
Work Schedule/FLSA Status: 12-Month, year-round, full-time
/Salaried exempt
Salary Schedule: This is a non-negotiated Technician 4 position. S26/91D salary schedule starts at $82,598.82 per year. Salary credit may be awarded for applicable experience. Interim backfill position for the Omaha Public Schools ERP Project anticipated through July 2028.
Position Purpose: Under the direction of the Benefit Administrator, maintain, reconcile, and audit payroll earnings, withholdings, and deductions for all payrolls for the district. Maintain employees' accumulated benefit balances for tax reporting for W-2 purposes. Administer the following benefit programs: 403(b) Plan, Accumulated Sick Leave for Health Reimbursement Account & 403(b) Plan. Balance all life insurance programs and process premium payments. Administer life insurance claims for deceased employees, active, retired, or terminated employees if covered under the OPS plan. Assist in the implementation of new benefits as needed.
Essential Performance Responsibilities: - Maintain/reconcile daily payroll activity related to benefits and benefit balancing. Including bolt-on customization of prepay deductions for all hourly full-time employees. Ensure accuracy and balance of benefit deductions. Identify and resolve any discrepancy; research employee records and prepare data entry necessary to correct the discrepancy.
- Administer 403(b) tax-sheltered annuity plan. Review/process requests submitted to ensure the request follows IRS guidelines for establishing and maintaining a 403(b) plan. Receive and resolve employee/advisors/company questions pertaining to the 403(b) plan. Enroll employees in the 403(b) plan. Set up, maintain, review, and process all changes to 403(b) deductions. Confirm the 403(b) employee payroll deductions balance to the system-generated reports by the company and the Excel spreadsheet. Prepare documentation for each vendor payment after each payroll, then deliver detailed payment requests and supporting documentation to the Accounts Payable Department for issuance of company disbursements.
- Administer the Accumulated Sick Leave Plan in accordance with applicable policies and regulations. Coordination required with a third-party administrator for processing.
- Processing of Accumulated Sick Leave payout. Coordinate with Talent Services Team and the Payroll Department to ensure accuracy.
- Reconcile fund balances for all payroll-deducted benefits programs. Compare employee deductions to billing statements using system-generated summary reports, queries, and Excel spreadsheets. Coordinate balance variances by identifying and adjusting them.
- Maintain employer-paid benefits using system-generated payroll summary reports, queries, and an Excel spreadsheet to process and audit insurance programs. Coordinate with accounting for accurate premium payments.
- Enroll and process employee payments to the 403b plan. Maintain and reconcile employee deductions by comparing vendor reports and Excel spreadsheet reports. Submit a payment request to Accounts Payable.
- Enter payline adjustments on recently termed bi-weekly employees' benefit deductions to ensure accurate benefit balances are withheld on the employee's final pay.
- Administer daily HRIS reports for benefits and payroll. Coordinate data for use within departmental policy. Assist with benefit confirmations and finalizations.
- Process HRIS queries to assist with benefit enrollment, audit compliance, and ensure plan conformance.
- Monitor new employees who enroll spouses or dependent children in voluntary life insurance but do not enroll themselves in coverage. Notify employees of the issue and the steps required for spouses or dependent children to be eligible for voluntary life coverage.
- Review/approve/coordinate designated absences per contract agreement and OPS Policy.
- Update/coordinate NPERS per regulations regarding retired OPS employees.
Additional Duties Performs other related tasks as assigned by the supervisor and other central office administrators as designated by the Superintendent.
Equipment: This position requires the ability to use basic office equipment, including computers, copiers, scanners, and EDI systems. Must always comply with OPS's guidelines for equipment use.
Travel: Travel within the District may be required.
Physical and Mental Demands, Work Hazards: - Must be able to respond rapidly in emergency situations.
- Must have organizational, time-management, communication, and interpersonal skills.
- Work in an office environment, school buildings, and warehouse settings.
Interrelations: - Contact with district personnel, customers, and vendors.
- Will work under the direct supervision of the department supervisor to complete day-to-day tasks.
- Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.
- Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
- Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.
Employee Punctuality and Appearance - For schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless they have received approved leave.
- Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator.
- All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.
Knowledge, Skills, and Abilities: - A high school diploma or GED is required.
- Minimum one year of related benefit or payroll experience is required.
- Provide professional customer service to all district employees.
- Must be able to establish and maintain effective working relationships with the team.
- Excellent communication skills (verbal and written)
- Basic payroll/accounting knowledge
- Good math skills
- Proficiency in MS Excel and Word
- Good written and verbal communication skills
- Familiarity with computers and office equipment
- Ability to keep customer information confidential.
- Ability to communicate, interact, and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
- Read and understand rules, policies, and instructions relative to the specific benefit packages for this position.
Terms of Employment This position is treated as a full-time exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.
The offer of employment is contingent upon:
- Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining "Highly Qualified status," etc.), as identified, and maintaining all licenses, certificates, and requirements for your position throughout employment.
- A background check that demonstrates to OPS that the background is acceptable for the position.
- Verification of U.S. citizenship or legal authorization to work in the United States.
- Successful completion of a pre-employment drug test (if required for the position offered).
- Successful completion of a tuberculosis skin test (if required for the position offered).
- Successful completion of a pre-employment medical examination to determine the ability to safely and effectively perform the essential functions of the position.
(Updated 10/2026)
