Job Summary:The Division Controller is a key member of the division finance team. This role is instrumental in managing the financial performance of the divisions, including analysis of forecasts, actual performance, and operational metrics.
Primary Duties:- Develop and coordinate profit plans, strategic plans, monthly forecasts, goals & objectives, financial reconciliations, reports, and analysis for management, including variance analysis and cost control reporting and recommendations.
- Advise and counsel the division manager on financial implications of operating strategies, cost control actions, and decisions.
- Manage, analyze, evaluate, and interpret financial forecasts and operating results.
- Inform management of results and recommend corrective actions to address unfavorable variances.
- Review, analyze, and evaluate financial data and information for accuracy, consistency, and transparency.
- Maintain integrity of financial reports.
- Interpret, implement, and monitor corporate policies and procedures; ensure financials are reported in compliance with generally accepted accounting principles and local statutory requirements.
- Utilize budgeting and financial reporting systems to provide timely and relevant information to region/division, corporate management, and cost control.
- Control and maintain adequate product costing systems for valuation and cost estimating activities.
- Own account reconciliation process to maintain integrity of general ledger and its supporting sub-systems.
- Assess adequacy of reserves and overall financial reporting.
- Ensure adequate training and oversight is provided to all finance personnel to ensure account reconciliations meet our requirements.
- Establish, monitor, and maintain a system of internal controls that safeguards company assets and provides for integrity and propriety of financial transactions and activities.
- Compliance with corporate policy.
- Manage hiring, training, and development of financial staff.
- Establish a work environment that encourages individual career development and growth to provide adequate and qualified financial professionals opportunity for advancement.
- Weekly:
- Detailed Job Cost Projections with Operations Teams.
- Review all job cost reports every week and assist project teams with issues such as change orders, billings, setup, etc.
- Billings:
- Produce and review billings and submit them to Owners/Clients. Reconcile non-lump sum job billings to job cost each month.
- Accounts Receivable:
- Cash flow should be managed very closely, starting with timely outgoing billings.
- Develop relationship with counterpart on Owner's side to assist with timely collections.
- Month End Close:
- Calculate and input all estimated profits and costs to complete in the accounting system.
- Prepare executive monthly financial packages.
- Travel & Entertainment & Purchasing Cards
- Review and Approve T&E Reports.
- Approve & allocate P-Card transactions.
- Provide Detailed Reports:
- Conduct subcontractor surveys.
- Financial analysis as needed:
- Claims
- Job Cost Analysis
- Monthly G&A Analysis
- Monthly T and E Analysis
- Prepare and distribute monthly Job Cost Report Schedules
- Demonstrate Yates Core Values and Principles
- Follow Yates Code of Conduct
- Safety Responsibilities and Expectations
- Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices
- Report all incidents, near hits and hazards to management.
- Required to wear and maintain personal PPE.
- Advise fellow employees of hazardous situations.
- Participate in workplace inspections.
- Comply with statutory requirements, including duty of care.
- Participate in required and/or assigned training.
- Provide suggestions to improve Safety.
- Present a mature approach to working safely.
- Attend prestart and Safety meetings and contribute.
- Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.
- Other related duties as needed and assigned by the Manager in support of the successful completion of the project.
Qualifications:- Bachelor's degree in finance, Business Administration, or Accounting from an accredited institution.
- Five (5) to ten (10) years of professional experience in accounting and financial analysis
- Five (5) plus years of experience in a construction environment preferred
- Certified Management Accountant (CMA) or Certified Public Accountant (CPA), or equivalents
- Advanced skills in Microsoft Excel and working ability in all Microsoft Office Professional Suite software
Requirements:- Must have a strong construction accounting background and a solid understanding of financial accounting systems
- Solid working knowledge of Generally Accepted Accounting Principles (GAAP)
- Continuously re-assesses the organization's skills, competencies, and abilities to meet the business needs and drive results
- Effectively leverages functional and cross-functional resources to solve problems, improve processes and meet objectives
- Previous leadership/management of people experience highly preferred
- Comprehensive knowledge and understanding of corporate financial policies, procedures, and systems
- Strong ERP and business process knowledge
Competencies:- Superior analytical and thinking skills; intellectual rigor and curiosity; problem-solving capability
- Technical capability to prepare, analyze, and interpret financial and operations data/reports
- Demonstrated strategic thinking and business acumen.
- Acts as a business partner - sees the big picture
- Proven ability to lead and motivate a team of employees in a multi-tasking environment.
- Business acumen and strategic thinking skills
- Customer focus (internal and external customers)
- Must have a strong work ethic
- Must be well organized and a self-starter
- Detail-oriented, professional attitude, reliable
- Possess strong organizational and time management skills
- Ability to communicate effectively verbally and in writing
- Ability to interact with employees and vendors in a professional manner
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timelines
Physical Demands/Essential Job Functions:- Job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Physical requirements for this role may include but are not limited to walking, standing, operating tools/equipment, and lifting items (up to 25lbs). Tasks may also be carried out in varying weather conditions and environments as applicable to the position.
