IN-HOUSE ONLY: Accounting Coordinator

Salary : $81,283.01 - $109,586.40 Annually
Location : Orange Coast College, Costa Mesa, CA
Job Type: Classified Staff
Job Number: O-028-27
Division: Orange Coast College
Department: SS
Opening Date: 11/03/2026
Closing Date: 11/17/2026 11:59 PM Pacific

Definition

(ON-CAMPUS - in-person position)

IN-HOUSE ONLY:

This position is open to internal permanent and temporary Coast Community College District (CCCD) employees. External candidates are not eligible to apply. If you are not a current, active CCCD employee, please do not apply at this time.

Orange Coast College (OCC) is seeking equity-minded individuals for a classified employee role as an Accounting Coordinator under the Student Services Wing, reporting to the Vice President of Student Services.

THE DEPARTMENT: Student Services

The Accounting Coordinator, reporting to the Vice President of Student Services, serves an essential role within the Student Services Wing by providing comprehensive budget and fiscal support for a variety of programs and departments, particularly those supported by categorical and restricted funding. The position coordinates and processes a broad range of budget-related activities for various programs including Student Equity and Achievement (SEA), Basic Needs Center, Promise, LGBTQIA+ Programs, UndocuScholars, Asian American, Native Hawaiian, and Pacific Islander (AANHPI) Programs, and Veterans Services, among others. Key responsibilities include managing and monitoring budgets, processing budget transfers, issuing purchase orders, tracking invoices and processing payments, reconciling expenditures, and handling other related fiscal transactions. Accurate and detailed recordkeeping is a critical component of this position. The Accounting Coordinator prepares and maintains budget reports, monitors expenditures and available balances, assists with budget projections, and helps ensure that funds are appropriately tracked and utilized in accordance with applicable requirements and established timelines. The Accounting Coordinator supports submission of state-wide budget reports and will be able to readily provide budgetary information for meetings and other purposes. The position works closely with Student Services administrators, program managers, and staff as well as campus and district Fiscal Services to support effective fiscal planning and day-to-day budget operations. As needed, the Accounting Coordinator may also provide budget and fiscal support to other areas within Student Services. This position is well suited for an individual who is highly organized, understands the compliance with respect to categorical budgets, is detail-oriented, and skilled in managing multiple budgets, transactions, and deadlines while providing responsive and collaborative support to a diverse range of student-serving programs.

Summary
Performs reviews, accounting entries, and reconciliations for general, enterprise, and special fund
accounts. Provides technical general ledger accounting services assuring accurate and timely
budget and financial information that can be used for current and future financial and program
decisions.

Distinguishing Career Features
The Accounting Coordinator is an advanced level classification in a multi-tiered career ladder for
clerical and technical accounting. Accounting Coordinators require demonstrated competency in
processing a full range of transactions for several closely related accounting areas such as cash,
accounts payable, and receivable. Accounting Coordinators and higher positions will demonstrate
knowledge of generally accepted accounting practices and will have competency in allocating
transactions to proper account codes (strings), process approved journal adjustments to general
ledger, and accounting for enterprise or categorical funds. Accounting Coordinators will have
competency in budget line item transfers that comply with fund requirements and journal entries to
general ledger. They will also have competency in revenue stream accounting, budget
administration, and support to preparation audit documentation supporting financial statements.
Accounting Coordinators participate and coordinate in the design, testing, implementation, and
evaluation of automated and manual accounting systems. Advancement to Accounting Analyst is
possible based on need, compliance with the job qualifications, and the ability to perform special
studies, process full general ledger accounting adjustments, and be responsible for portions of the
District's accounting systems..

Essential Duties and Responsibilities
Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties, as assigned:

• Maintains accounting records of assigned functions such as in financial aid, categorical programs, enterprises, auxiliary, student activities, special programs, or in treasury, revenue, and/or clearing accounts.
• Reconciles cash accounts, fund balances, vendor, and specific balance sheet asset accounts. Reviews revenue and expense accounts. Reclassifies accounting transactions into proper account classifications.
• Works with accounting/fiscal staff to determine detailed business needs and best practices when applied.
• Identifies areas within Fiscal Services where increased automation and reliance on system controls will lead to efficiencies.
• Reviews and analyzes transactions including those processed by others for accuracy, proper account coding or classification and allocation. Follows up with vendors, suppliers, and agencies to reconcile transactions.
• Assists and may facilitate certain aspects of the budget development process for categorical, special, and general funds. Participates in certain aspects of its preparation, such as data collection and prior-year performance analysis.
• Maintains up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special and general fund programs. Provides technical assistance to staff on financial matters relating to programs. Trains and updates
  staff on program changes and requirements as needed.
• Provides ongoing support in developing budget, accounting documents, reports and resource manuals related to assigned areas of responsibility.
• Reviews and evaluates proposals for new departmental systems involving financial accounting methods, policies, and procedures. Monitors the procurement, development, and implementation of those systems to ensure proper integration with other financial accounting systems.
• Prepares and processes accounts payable information to comply with various payment timetables. Verifies and reconciles documentation of merchandise and services received against claims, invoices, purchase orders, and packing slips. Prepares agreements and contracts for services used by and/or provided by the division. Prepares and submits contract documents to get approvals, and distributes executed instruments.
• Identifies, verifies and corrects standardized account codes, budget authorization, and available and qualifying budgets.
• Assists others with resolving problems with accounting transactions and adjustments such as credit memoranda, undocumented purchases and invoices, goods and services not received, returned or refund checks.
• Facilitates and prepares line item transfers. Reviews expense and other requisitions for compliance with applicable standards, rules and regulations, and approved budgets, analyzing variances and resolves variances with appropriate managers. Monitors
  expenditures of funds carried over from prior fiscal periods.
• Receives cash and cash equivalent from a variety of sources. Verifies amounts and balances to supporting documentation. Enters information into appropriate accounts as required. Prepares deposits and other transmittals.
• Reconciles and compiles periodic reports to show statistics such as cash receipts, accounts payable, and accounts receivable. Traces transactions through previous accounting actions to identify and correct discrepancies.
• Prepares documents such as invoices and account statements. Follows up with customers on account balances that are outstanding or involve multiple fiscal years. May recommend remedial action, write-off of account balances, or settlements negotiated to resolve account disputes and delinquencies.
• Provides technical support to departments accessing computerized accounting systems and databases that contain financial and statistical information.
• Assists auditors with the review of financial records and transactions.
• Participates in the preparation of periodic financial statements and categorical reports, including variance analysis, for advisory/regulatory groups and administrators. Assists with
  opening and closing of financial records based on fiscal year.
• May exercise partial leadership over and provide assistance to other accounting staff on an as-needed basis to balance fluctuations in workflow.
• May participate with input of budget data. Complies with established procedures for specialized budgets. Analyzes budget reports to ensure expenditures do not exceed appropriations. Enters pre-encumbered funds to the automated accounting system.
• May maintain a job control system, as it relates to specific funds. Monitors allocation of jobs to ensure compliance with special fund requirements.
• Performs other related duties as assigned that support the objective of the position.
• Required to abide by all District policies and procedures including Board Policy 3050 - Code of Pr