JOB SUMMARYUnder general administrative direction, performs a variety of complex administrative, technical and professional work in assessing, developing, implementing, directing and supervising the personnel systems of the Tribe’s Governmental Administration.
MAJOR TASKS AND RESPONSIBILITIES
This list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position if the work is similar, related or logical assignment to the position.
Exercises and is accountable for Division’s budget, scope of work and related development, approval and implementation responsibilities according to the Tribe’s Administrative Policies and Procedures. Responsibility includes delegation of budget spending authority to subordinate staff for which this position retains accountability.
Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective, efficient and allowable use of budgeted funds, personnel, materials, facilities, and time.
Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.
Provides for qualified candidates for vacant positions throughout the Tribe by managing, recruiting, testing and pre-screening of applicants; establishes employment procedures and assures consistent application.
Develops and coordinates the implementation of personnel policies and procedures; assures Tribal compliance with federal, state and local laws, rules and regulations as applicable.
Supervises, trains, coaches, evaluates and disciplines assigned employees; ensures prompt, courteous and high quality of services or product delivery to internal and external customers.
Exercises and is accountable for budget, scope of work and related development, approval and implementation responsibilities as defined within the Tribe’s Administrative Policies and Procedures.
Develops, implements and/or revises the employee and personnel records management system to comply with legally required and best practices.
Resolves employee complaints and/or grievances; investigates situations, analyzes and evaluates information to make recommendations on the resolution of each case.
Develops, implements and administers the employee evaluation system; assists in resolving employee performance problems; provides counseling to employees and supervisors regarding work performance problems, education and training, and career development.
Administers the employee evaluation system; assists in resolving employee performance problems; provides counseling to employees and supervisors regarding work problems.
Provides for and maintains equitable classification and compensation programs by supervising the preparation of classification specifications, obtaining external salary information and maintaining the integrity of the classification and compensation plan.
Coordinates and supervises the administration of employee insurance and other benefits programs; ensures comprehensive distribution of information to employees and monitors implementation dates and timelines for accuracy.
Acts as internal consultant in assisting supervisors, directors and Tribal officials in resolving complex, sensitive personnel problems including discipline and discharge issues; provides advice and counseling on a wide-range of personnel issues.
Assists departments in developing their short and long range organizational structures and related strategic staffing plans; maintains current organization charts and staffing spreadsheets for each division.
Provides and/or coordinates management and general employee development training and career development programs. Identifies career ladders and conducts career development training and individual career counseling. Assists managers in identifying training and educational needs.
Directs the development and maintenance of records that provide for the proper evaluation, control and documentation of assigned operations.
Because of the Tribe’s commitment to community service and the well being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.
EDUCATION - EXPERIENCE AND TRAINING FOR POSITION
Required: Graduation from an accredited four year college or university with a degree in human resources, business or public administration or a closely related field, and ten (10) years of experience as a human resources professional which included five (5) years of mid-management and supervisory experience over a major function or program.
Master’s Degree may substitute for two years of administrative experience.
SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION
- Planning, developing, implementing, and administering an efficient, effective and comprehensive human resources function.
- Operating a personal computer and related software.
- Researching, preparing and analyzing comprehensive reports.
- Independently carrying out assigned projects to their completion within timelines.
- Communicating effectively verbally and in writing.
- Establishing and maintaining effective working relationships with employees, Tribe officials, and the general public.
- Developing, implementing and delivering effective training programs.
- Employee benefits administration, Modern policies and practices of human resources administration; Modern principles of management theory and best practices.
- Employee classification, compensation and benefits; recruitment and selection, training, and employee relations; discipline and discharge processes.
- Organizational structure, strategic staffing principles, workflow analysis and streamlining.
- Organizational development; skill assessment and career development.
- Strategic short and long-range planning techniques, project implementation and administration.
- Benefits, pension and insurance administration and enhancement
PHYSICAL REQUIREMENTS
The working conditions described here are representative of those that must be met by an employee to successfully perform the essential duties of this class. The employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually moderately quiet.
