Job Description:
Job Summary
The HSE Management System Coordinator is responsible for the administration, maintenance, and continuous improvement of the Company's Health, Safety, and Environmental (HSE) Management System. This position oversees controlled documentation processes, supports regulatory compliance initiatives, coordinates contractor qualification and compliance programs, and serves as a liaison between HSE leadership and Supply Chain to ensure standardized implementation of HSE requirements across the organization.
Responsibilities
- Review, maintain, and coordinate revisions to organizational HSE policies, procedures, standards, and management system documentation in collaboration with cross-functional stakeholders.
- Develop, review, revise, and distribute HSE policies, procedures, standards, and supporting documentation.
- Administer document control and records management processes to ensure version control, approval workflows, document retention, and compliance with management system requirements.
- Coordinate cross-functional compliance, contractor qualification, and management system initiatives between HSE leadership, Supply Chain, and operational stakeholders.
- Provide guidance to organizational leadership and personnel on regulatory, safety, and environmental compliance requirements, particularly regarding the implementation of new HSE procedures and processes.
- Maintain training and certifications as directed by HSE management.
- Support contractor qualification and compliance processes, including contractor audits, ISNetworld administration, compliance verification, and contractor performance monitoring; document findings, communicate required actions, and maintain appropriate audit records.
- Analyze contractor performance metrics, track corrective actions, and verify closure of compliance-related findings.
- Coordinate contractor management and qualification activities, including prequalification documentation, renewal tracking, compliance status, customer-specific requirements, and documented exceptions or escalations.
- Maintain compliance with Health, Safety, and Environmental (HSE) policies by attending all required HSE training sessions, safety meetings, and always utilize proper Personal Protective Equipment (PPE)
- Other duties as assigned
Job Qualifications
- Minimum 5 years’ experience in the oil and gas industry Health, Safety, and Environmental roles.
- Bachelor’s degree in Occupational Safety and Health, Environmental or a related field preferred.
- Working knowledge of HSE management systems, document control principles, compliance auditing processes, corrective action management, and contractor qualification programs.
- Experience developing, revising, and maintaining technical procedures, standards, and controlled documentation preferred.
- English speaker required; English-Spanish bilingual, preferred
- Ability to learn quickly and work professionally and collaboratively with others.
- Willingness and ability to travel as needed.
- Excellent verbal and written communication skills, with the ability to effectively interact with contractors, customer representatives, and personnel at all levels of the organization.
- Self-motivated, organized, and able to manage time effectively.
- Flexible and adaptable with a positive attitude and the ability to respond to changing HSE program requirements and organizational policies.
- Proficient in Microsoft 365 applications and experienced utilizing compliance management, contractor qualification, document control, or records management systems.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major responsibilities.
While performing the duties of this job, the employee is regularly required to sit, stand, or walk; use hands to manipulate, handle, or feel; reach with hands and arms; stoop or bend; and talk or hear. The employee must occasionally lift and/or move up to 20 lbs.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in some work environments can be moderate.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications required of employees assigned to this job.
