HR & Payroll Administrator

An HR & Payroll Administrator job in Woodinville, WA is available at Ste. Michelle Wine Estates (SMWE). The HR & Payroll Administrator ensures accurate and timely processing, calculation, payment, recording, filing, and reporting of multi-state payrolls and related payroll taxes for salaried and hourly employees. The role performs these responsibilities in accordance with company policies and procedures; federal, state, and local employment and tax regulations; and established payroll deadlines. This position also oversees the company's travel and expense (T&E) and corporate card program through Concur.

Please note: Successful candidate will need to be based within commuting distance of our Woodinville, WA location. This role requires 2 days per week on site.

HR & Payroll Administrator job responsibilities include:

Payroll Administration:

• Process biweekly, weekly, and special multi-state payrolls for more than 850 employees while meeting strict accuracy and deadline requirements
• Enter and calculate payroll data, including nonstandard and off-cycle payments; audit results; track employee time and attendance records; issue payments according to the payroll calendar; and resolve processing issues
• Coordinate with the third-party tax service provider to ensure payroll taxes are calculated, paid, recorded, filed, and reported accurately and on time
• Respond to payroll-related questions from employees and cross-functional partners
• Prepare reconciliations and month-end journal entries for monthly, quarterly, and year-end close activities
• Issue and maintain corporate cards while assisting employees with expense report and card issue inquiries
• Review, audit, and process expense reports promptly while ensuring compliance with the company's T&E policy
• Complete weekly expense uploads to the NetSuite general ledger

HRIS Administration:

• Maintain and support HR systems, with a primary focus on UKG Pro and Workforce Management, ensuring data accuracy, system integrity, and efficient HR operations
• Create, schedule, audit, and analyze reports to support HR, Payroll, Benefits, and Compensation
• Provide guidance and support to HR Business Partners regarding organizational changes, employee transactions, reporting, and system processes
• Execute and validate system imports, including job changes, compensation updates, performance management data, and other employee information
• Support benefit, compensation, and compliance processes and reporting, including leave of absence arrears, benefits eligibility audits, EEO/AAP reporting, and merit and bonus programs
• Identify opportunities to streamline HR processes, enhance system functionality, and improve the employee and manager experience through effective use of HR technology

Position requirements:

• Bachelor's degree and five plus years of progressively responsible payroll experience, or an equivalent combination of education and experience
• Experience processing high-volume, multi-state payroll for a medium-sized private company with more than 850 employees, including union payroll and related taxes and benefits
• Experience processing garnishments, child support orders, levies, and similar deductions
• Demonstrated knowledge of payroll and general accounting principles, as well as applicable laws, regulations, and practices.
• Experience with UKG Pro Payroll Back Office, UKG Workforce Management. UKG Payment Services, and UKG Pro People Analytics (IBM Cognos) is strongly preferred
• Experience with Concur is preferred
• Meticulous attention to detail and the ability to manage multiple priorities
• Strong analytical and problem-solving skills, with the initiative to research reference guides and file specifications
• History of responsible use of alcohol and other appropriate conduct, as well as fitness to be licensed, permitted, and/or certified by state and/or local regulatory bodies.

Your Compensation:

$70,289.00 - $91,494.00 per year based upon relevant experience.

At Ste. Michelle Wine Estates we believe in paying our employees equal pay for equal work. Individual offers are made dependent upon a candidate's prior experience and education level as it pertains to the role.

Benefits of working with Ste. Michelle Wine Estates:

Our Total Rewards programs are designed to attract, motivate, and retain talented, curious people with a passion for innovation, collaboration, continuous improvement, and growth. We offer leading programs that inspire and reward superior performance and foster an inclusive, diverse, and healthy workforce.

• Health Care Coverage including medical, dental, vision & prescription - eligible on date of hire for full-time employees
• Paid Vacation & Holidays
• 401(k) with Employer Match
• Employee Wine Discounts

Harvest your potential, Uncork the possibilities!

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