Position OverviewThe Human Resources Generalist is responsible for supporting the day-to-day operations of the Human Resources function, with primary responsibility for payroll administration, maintaining employee records, benefits administration, recruitment support, and HR compliance.
This position serves as a key resource for employees and managers, ensuring accurate and timely payroll processing, consistent application of HR policies, and effective administration of employment-related programs. The role supports the organization's growth and operational objectives while maintaining compliance with applicable federal, state, and local employment laws and regulations.
Key ResponsibilitiesPayroll and Timekeeping - Primary Responsibilities
- Assist with the preparation and processing of regular payroll in accordance with established payroll schedules and procedures.
- Review employee timecards for completeness, accuracy, appropriate approvals, and compliance with established timekeeping procedures.
- Monitor timekeeping records for missed punches, missing timecards, duplicate entries, unusual entries, and other discrepancies.
- Follow up with employees and supervisors regarding missing or inaccurate timekeeping information.
- Assist with reviewing regular hours, overtime, double-time, paid sick leave, vacation/PTO, holidays, and other applicable paid time.
- Enter and/or verify payroll-related information in the organization's payroll or timekeeping system.
- Assist with processing employee changes affecting payroll, such as new hires, status changes, pay changes, deductions, leave information, and separations, based on authorized documentation.
- Maintain payroll records and supporting documentation in accordance with organizational procedures and applicable recordkeeping requirements.
- Assist with payroll-related reporting, audits, reconciliations, and routine data verification.
- Identify discrepancies or issues and promptly refer questions requiring interpretation, authorization, or decision-making to the appropriate supervisor.
- Maintain confidentiality of payroll, compensation, personnel, and other sensitive employee information.
- Assist with responding to routine employee questions regarding timekeeping and payroll procedures and refer more complex questions to the appropriate Business Office or Human Resources representative.
- Follow established procedures for payroll deadlines and promptly communicate potential delays or issues to the supervisor.
Human Resources Administration
- Support the HR Manager in administering the employee lifecycle, including onboarding, employee changes, leave administration, and offboarding.
- Maintain accurate and confidential employee personnel files and HRIS records.
- Prepare employment letters, offer letters, employment agreements, and other HR documentation.
- Assist with benefits administration, including enrollment, qualifying life events, and employee inquiries.
- Support administration of health insurance, retirement plans, and other employee benefits.
Recruitment and Talent Support
- Coordinate recruitment activities, including job postings, interview scheduling, candidate communications, and onboarding.
- Assist hiring managers with recruitment documentation and employment-related processes.
- Support background checks, employment verification, and pre-employment requirements.
- Help ensure a consistent and positive candidate and employee experience.
Compliance and Regulatory Support
- Maintain compliance with applicable federal, state, and local employment laws and regulations.
- Support compliance with wage and hour requirements, employment eligibility verification, and required employment documentation.
- Assist with employment-related audits, reporting, and recordkeeping.
- Support workplace training and compliance initiatives.
- Maintain accurate documentation and confidentiality of employee information.
General HR Support
- Serve as a first point of contact for employee HR questions and requests.
- Provide administrative support to HR leadership.
- Assist with HR reporting, metrics, and workforce data analysis.
- Identify opportunities to improve HR processes, payroll accuracy, and operational efficiency.
- Perform other duties as assigned.
Executive & Administrative Support:
- Provide direct, high-level administrative support to the CFO.
- Assist with document preparation, meeting scheduling, report organization, and special office projects.
- Serve as a reliable point of contact for internal team members regarding basic payroll, expense, and AP inquiries.
- Perform routine data entry, document preparation, filing, scanning, copying, and electronic record maintenance.
- Assist with monitoring routine office supplies and submitting purchase requests in accordance with established procedures.
- Prepare routine reports, spreadsheets, correspondence, and other administrative documents.
- Assist with maintaining organized electronic and physical filing systems.
- Communicate professionally with employees, supervisors, vendors, and other members of the organization.
- Perform other related administrative and operational duties as assigned
Knowledge & Skills:- Working knowledge of payroll and timekeeping processes and procedures.
- Ability to accurately enter, review, and reconcile numerical and employee information.
- Strong attention to detail and accuracy.
- Ability to identify discrepancies and appropriately escalate issues.
- Ability to maintain confidentiality when handling payroll and personnel information.
- Proficiency with Google Workspace, Microsoft Office, NetSuite, Ramp or similar office applications.
- Ability to learn and effectively use payroll, timekeeping, accounting, and other business systems.
- Strong organizational and time-management skills.
- Ability to manage recurring deadlines and prioritize routine assignments.
- Professional written and verbal communication skills.
- Ability to work cooperatively with employees, supervisors, and other departments.
- Ability to follow established policies, procedures, and instructions.
Qualifications- High school diploma or equivalent. Bachelor's degree in HR or related field preferred.
- 2-4 years of relevant experience in payroll, accounts payable, finance, or general business administration.
- 2-4 years of relevant experience in HR
- Experience with timekeeping, payroll, accounting, or HRIS systems preferred.
- Experience working with confidential employee or financial information preferred.
Physical Requirements
- Ability to regularly sit, stand, walk, bend, reach, and use a computer and other office equipment.
- Ability to communicate effectively in person, by telephone, and electronically.
- Ability to read and work with computer screens, documents, spreadsheets, and numerical information.
- Ability to occasionally lift and move office supplies or materials weighing up to [25] pounds, with or without reasonable accommodation.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
This is a Full Time, Exempt position. The salary range is $80,000-95,000 based on experience and qualification.
