Job Description
Healthcare Administration Subject Matter Expert (SME)
Walter Reed Medical Center, 20889
Public Trust
Monitor budgets and prepare reports.
Maintain medical and staff records.
Track medical and office supplies stock.
Liaise with medical staff to identify efficiencies in the facility's operations
Ensure compliance with current healthcare regulations
Assist in editing, reviewing, and creating command directives.Ensure directives are reviewed as needed for currency/relevancy.
Maintain the command's central correspondence files.
Maintain a reference library of all publications required for administration, a master list of all publications and their location within the command and the command's central directives files.
Administer and oversee storage of all incoming and outgoing Electronic Documents and Records Management.
Create, update, and distribute Domain Recall/Phone Directory to Command Duty Officer for emergency recall purposes.
Organize and maintain all activity manpower documents and ensuring data quality in manpower information databases.
Ensure that all required resources including manpower, production standards, computer time, and facilities are available for program implementation.
Provide program management for facilities management functions. This includes design, funding, maintenance of real property, military construction, special projects, transportation management, voice communication, and energy conservation.
Provide program management for investment, expense, and equipment acquisition budget calls and technical approvals.
Provide program management for command property management.
Assist with calendar management and travel coordination as needed.
Assist in the provision of contracting duties for the command and its field activities to include administration of contracts, modifications, and oversight of awarded contracts and closeouts.
Work closely with technical and functional Subject Matter Experts (SMEs) and medical staff, among others, in order to gather requirements and assess risk for upcoming and ongoing projects.
Coordinates work efforts of project team members and engineers. Identifies, obtains, and schedules needed resources and staff to meet the activities and milestones identified in project plans.
Coordinate with external organizations to ensure appropriate communication, documentation, workflow, and policy are followed. Negotiate issue resolution with stakeholders as needed.
Responsible for a program consisting of multiple projects at all stages including project identification, design, development, and delivery.
Oversee cost, schedule, and resource management through industry-standard processes and tools, including Microsoft Project, Visio, Office, and more.
Responsible for the effective management of resources, including personnel, material, and funding. Accountable for the delivery of quality and timely deliverables as required by the contract or project/program.
Serve as the main point of contact for all program-related inquiries and responsibilities. Interface with customers, vendors, and other stakeholders as appropriate.
Routinely engage with project management teams to provide project and program advice and to assist with problem resolution.
Identify potential risks and their mitigation, new opportunities, and process improvements.
Oversee development of management processes and controls to ensure quality is maintained to meet business objectives.
Requirements
8+ years of experience directly supporting government healthcare administration programs and budgetary processes under DHA
Four-year college degree
DoD Public Trust/T1 Investigation with NACI Clearance
Ability to work independently with minimal supervision and manage multiple tasks simultaneously.
Ability to work well in an organization and coordinate across various groups and functional teams.
PMI Project Management Professional (PMP) certification preferred
Knowledge of healthcare regulations and medical law
Demonstrate understanding of medical terminology
Experience with administrative and accounting procedures
Experience adhering to Government Acquisitions regulations and processes (FAR), and creating related documentation (PWS, SOW, IGE/IGCE, J&A/SSJ, Market Research, etc.).
Proven experience with people management, strategic planning, risk management and change management.
Experience with program documentation and processes, including PMO Charters, Stakeholder Management, Resource Management, and Reporting.
Demonstrated experience in complete project development from inception to deployment.
Experience with people management, strategic planning, risk management and change management.
