POSITION SUMMARYThe Simons Foundation is seeking a Grants Manager. The Grants Manager is responsible for providing comprehensive grant administration for Mathematics and Physical Sciences pre- and post-award grant activities. The Grants Manager will supervise a grants administrator.
This position is a full-time position based on-site at the Simons Foundation's New York City offices. Visit the Simons Foundation career page to learn more.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES- Acts as the main point of contact for applicants, grantees, and institutional administrators
- Manages Grants Administrator(s) and serve as the point person for all grant-related questions from the Grants Administrator(s)
- Liaises with other departments in the foundation
- Interacts with internal Simons Award Manager support staff regarding online grants management
- Manages entire RFA process, from announcement to grant activation
- Facilitates creation of RFA announcements and schedules
- Produces application templates, instructions, and FAQs
- Coordinates with Program Managers on the review of non-competitive grant applications and renewals
- Reviews grant budgets, sends award letters, and activates grants
- Oversees grant-related compliance review activities, such as tax status verification and expenditure responsibility for international grantees
- Performs grantee due diligence, as needed, to determine legal compliance, as well as financial and reputational risks
- Creates grant deliverable templates, instructions, and FAQs
- Oversees the grant deliverable (renewal, supplemental, carry forward, no cost extension, change of institution and termination) submission and review process
- Provides second tier and, in some cases, final review of grant financial statements
- Administers the grant closeout process
- Prepares internal reports as needed, including quarterly grant updates
- Communicate outputs to the Foundation and to the appropriate scientific and grant communities
- Develops training materials and standard operating procedures for the department and their portfolio
- Develops innovative solutions and continuously improves grants processes and procedures to streamline workflows and increase efficiency
- Stays abreast of industry trends, best practices, and standards
- Defines workflow requirements for the Foundation's grants management system, Simons Award Manager (SAM), in partnership with program staff for configuration
- Actively builds and maintains strong relationships with relevant internal and external grants stakeholders, most importantly, Scientific Program Directors and Managers
- Perform other duties or tasks as assigned or required
MINIMUM QUALIFICATIONSEducationExperience- At least 3 years' work experience in grants administration is required, 5 or more is ideal
- Experience at the grants manager level is strongly preferred
- People management experience (in a direct supervisory role) is strongly preferred, including delegating tasks and mentoring team members
- Knowledge of SmartSimple or a related award management system is preferred
Related Skills & Other Requirements- Ability to work independently and manage others
- Ability to balance/complete multiple tasks while working under deadlines with competing priorities in a fast-paced environment
- Excellent problem-solving skills and the ability to proactively anticipate needs
- Ability to adapt to changing needs while maintaining attention to detail
- Demonstrates flexibility and sound judgment when managing multiple priorities
- Superb Excel and PowerPoint skills
- Strong attention to detail
- Outstanding interpersonal skills - must be able to work well with and adapt to diverse personalities and communication styles
- Exceptional written and verbal communication skills
- Eagerness to grow with the position as the organization's needs evolve
REQUIRED APPLICATION MATERIALS- Please submit a résumé and cover letter stating your interest in the position.
COMPENSATION AND BENEFITS- The full-time annual compensation range for this position is $90,000 to $110,000, depending on experience level and qualifications.
- In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.
